Wikimania Scholarships and Volunteer Coordinator
Company:Wikimedia Foundation
Location:Australia, Austria, Belgium, Brazil, Canada, Colombia, Costa Rica, Croatia, Czech Republic, Denmark, Egypt, Estonia, Finland, France, Germany, Ghana, Greece, India, Indonesia, Ireland, Israel, Italy, Kenya, Mexico, Netherlands, Nigeria, Peru, Poland, Singapore, South Africa, Spain, Sweden, Switzerland, Uganda, United Kingdom, United States of America, Uruguay, CEST
Languages:English, French
Seniority level:Middle, 3-5 years
Experience:3-5 years
Skills:
Project ManagementProject CoordinationJiraAdministrative ManagementCommunication SkillsCollaborationMicrosoft ExcelProblem SolvingCustomer serviceAttention to detailOrganizational skillsDocumentationTeamwork
Requirements:
Strong administration and record-keeping skills. Experience with tools like email campaign platforms and records systems. Good communicator with ability to deal with diverse people. Experience of working with a diverse range of people. Can do attitude to problem solving. General Conference and Event experience. 3-5 years of experience with event coordination and attendee enquiry response. Experience working directly with a diverse set of volunteers across different regions. Experience in managing the use of tools such as email campaign platforms and records systems. Experience with coordinating high-volume communications. Fluent in French. Fluent in English. Understanding of the European regions' events and conference industry.
Responsibilities:
Support Wikimania 2026 Core Organizing Team with scholarship facilitation and coordination. Communicate with scholars on travel, visa, and accommodation requirements. Coordinate with scholars on volunteer role opportunities. Attend Scholarship coordinating weekly calls. Attend Core Organizing Team weekly calls. Build FAQ for potential inquiries. Answer ad hoc questions. Collaborate on creating and sending out a 'Wikimania Guide for Attendees'. Attend Wikimania 2026 to support scholars. Conduct post-event evaluation, reporting, and review of the scholarship process. Support the Scholarship subcommittee with administrative work and facilitate communications. Contribute to post-event surveys and debriefs. Help develop content for and facilitate training and information sessions. Attend pre-event training. Manage documents via Google Docs and spreadsheets. Liaise arrival and departure of volunteers with local agents. Coordinate scholars' volunteering activities during the event. Organize volunteer rotas and troubleshoot during Wikimania.
