Order Entry Specialist - Khameleon

Bachelor’s degree in Interior Design, Architecture, Business, Management, or related field. 2+ years of experience in project coordination, sales support, or administrative roles. Strong familiarity with commercial furniture products and specification processes. Proficiency in Microsoft Office Suite, particularly Excel. Exposure to interior design and specification software, such as Khameleon, Project Spec, CAP Studio, Configura, or similar tools. Strong numerical and analytical skills for pricing and budgeting. Exceptional organizational skills and attention to detail. Clear, professional written and verbal communication skills. Self-motivated, resourceful, and proactive with strong problem-solving abilities. Ability to manage multiple priorities in a fast-paced, remote environment.

Solicit, compare, and manage quotations from manufacturers and dealers. Ensure pricing accuracy and assist in preparing cost summaries and client proposals. Coordinate with vendor representatives for product, pricing, and availability. Maintain organized project documentation including contracts, purchase orders, and invoices. Prepare and manage project schedules, meeting notes, and trackers. Ensure consistent information flow between internal teams, clients, and partners. Act as a primary contact for product availability and order status. Communicate with clients, account managers, designers, and vendors. Support responses to RFIs, revisions, and scope changes.