Remote Executive Assistant - Operations, Data & Project Support

3+ years of experience as an Executive Assistant, Project Coordinator, or Operations Assistant Proven experience with process documentation, system building, or SOP creation Strong skills in data gathering, report preparation, and project tracking Experience with Notion or similar knowledge management tools Familiarity with Google Workspace, especially Sheets for reporting Excellent organizational and prioritization abilities Outstanding written and verbal communication skills Ability to operate autonomously and proactively High comfort in tech-driven environments and learning new platforms Experience coordinating cross-functional stakeholders Ability to maintain confidentiality and handle sensitive information Reliable high-speed internet, modern laptop with multi-core processor, noise-canceling headset

Build and maintain EA workspace in Notion (task tracking, SOPs, meetings) Assist in designing and documenting operational processes Compile weekly operational reports from various platforms Prepare consolidated reports in Google Sheets and Notion dashboards Assist with special projects, including software development efforts Coordinate stakeholder feedback, test cases, and reporting for projects Track progress, blockers, and deliverables for projects Help build a Notion-based CRM system Assist with scheduling and follow-through for external relationship-building Support quarterly strategic objectives using EOS methodology Maintain visibility across milestones, deadlines, and progress metrics Coordinate weekly review meetings and status updates Maintain organized meeting notes, agendas, and recordings in Notion Assist with scheduling external meetings