Senior Personal Assistant
Company:Elesta
Location:Marbella, Andalusia, Spain. Geneva, Geneva, Switzerland. Cyprus. Moscow, Moscow, Russia. London, England, United Kingdom. Paris, Île-de-France, France
Languages:English, Russian
Seniority level:Senior, 5+ years
Experience:5+ years
Skills:
Project ManagementProject CoordinationOperations ManagementMicrosoft ExcelDocumentationCommunication SkillsAnalytical SkillsCollaborationProblem SolvingAttention to detailOrganizational skillsTime ManagementWritten communicationMultitaskingComplianceTeam managementStakeholder managementComputer skillsEnglish communicationAdaptabilityCritical thinkingResearchFluency in EnglishClient relationship managementBudgetingStrong communication skillsCross-functional collaborationRelationship managementRisk ManagementStrategic thinking
Requirements:
5+ years supporting UHNWIs, founders, or senior executives in demanding, discretion-heavy environments. Fluent in both English and Russian (spoken and written). Comfortable navigating international travel, cross-cultural norms, and global service standards. Operationally outstanding: simplify complexity, act quickly, and never compromise on accuracy. Proactive by nature: anticipate needs, think several steps ahead, and work independently. Detail-driven: standard is “flawless.” Emotionally intelligent: adapt communication and maintain calm under pressure. Discreet & Trustworthy: handle confidential information with the highest level of integrity.
Responsibilities:
Serve as the primary point of coordination for all personal and lifestyle-related matters. Independently manage high-intensity, time-critical tasks and priorities. Plan and execute complex international travel arrangements. Coordinate global luxury services, bespoke experiences, and private events. Communicate and liaise with private staff, vendors, advisors, and service providers across multiple time zones. Conduct deep research, provide scenario planning, and deliver clear, actionable recommendations. Ensure end-to-end ownership. Uphold absolute confidentiality, discretion, and loyalty.
