Executive Assistant
Company:Ideogram
Location:North America
Languages:English
Seniority level:Executive, Experienced
Experience:Experienced
Skills:
Project ManagementBusiness AnalysisBusiness IntelligenceJiraProduct OperationsCross-functional Team LeadershipOperations ManagementAdministrative ManagementProduct DevelopmentStrategyBusiness OperationsFinancial ManagementStrategic ManagementCommunication SkillsMicrosoft ExcelProblem SolvingCustomer serviceMicrosoft OfficeAgile methodologiesMentoringAttention to detailOrganizational skillsTime ManagementWritten communicationDocumentationComplianceMicrosoft Office SuiteInterpersonal skillsExcellent communication skillsAdaptabilityRelationship buildingTeamworkResearchFluency in EnglishNegotiation skillsVerbal communicationReportingTroubleshootingWritingActive listeningStrong work ethicAbility to learnCross-functional collaborationData entryRelationship managementQuality AssuranceCreativityRisk ManagementData visualizationEditingTeam managementStakeholder managementComputer skillsMentorshipStrategic thinkingProcess improvementResearch skillsFinancial analysisAnalytical thinkingData modelingFinancePrototypingScriptingData analyticsData managementDebuggingCustomer supportChange ManagementCustomer SuccessConfluenceEnglish communicationBookkeepingBudget managementPowerPoint
Requirements:
Experienced supporting executives in fast-paced environments. Exceptional judgment and discretion. Operationally strong and highly organized. Proactive and anticipatory. Clear and concise communicator. Calm under pressure.
Responsibilities:
Own and optimize the CEO’s calendar, prioritizing and time-blocking. Lead travel and logistics end-to-end, including itineraries, bookings, and expense management. Drive communication and inbox management, triaging messages and drafting communication. Support meetings and operational rhythm by preparing agendas, materials, and tracking action items. Act as a trusted partner, handling sensitive information with discretion and providing proactive support.
