Administrative Assistant & Bookkeeping - South America

High school diploma or equivalent; additional administrative or accounting coursework is a plus. Proven experience in administrative support, billing, or accounting assistant roles. Proficiency in Google Workspace, Excel, and CRM/accounting platforms (preferably MS SL or similar). Proficiency in QuickBooks (Desirable). Strong understanding of invoices, billing, sales tax filing, and reconciliations. Excellent organizational and multitasking skills. Strong written English skills; verbal fluency preferred. Ability to work independently, maintain accuracy, and meet deadlines. Professional remote work environment and reliable internet. Availability to work full-time within U.S. time zones (PST, CST, or EST). Attention to detail and a proactive mindset. Comfortable using task management and communication tools. Introductory video submission required as part of the hiring process.

Provide daily administrative support to sales and management teams. Perform data entry and keep spreadsheets, CRMs, and accounting systems up to date. Manage invoices, billing, and sales tax processes, including filing and payment. Enter property invoices and reconcile records in Microsoft Dynamics SL (accounting system). Track and follow up on outstanding tasks for sales staff. Assist with preparation of documents, contracts, and internal reports. Monitor shared email inboxes and ensure timely responses or task delegation. Coordinate with vendors, internal stakeholders, and accounting teams as needed. Support in managing schedules, appointments, and task priorities.