Accounts Payable Specialist

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Requirements:

• 1-3 years of experience in accounts payable, bookkeeping, or a similar role.
• Proficiency in accounting software (e.g., NetSuite or similar) and Microsoft Office Suite (especially Excel).
• Strong understanding of basic accounting principles and accounts payable processes.
• Excellent organizational skills and attention to detail.
• Ability to prioritize tasks and meet deadlines in a fast-paced environment.
• Strong communication skills, both written and verbal, for interacting with vendors and internal teams.
• Problem-solving skills and the ability to handle discrepancies or disputes professionally.
• Experience with NetSuite, Concur, and automated AP platforms is a plus.
• Experience with process automation or workflow optimization.
• Knowledge of tax regulations (e.g., 1099 reporting) and compliance requirements.

Responsibilities:

• Organize and manage the AP email inbox.
• Process and verify vendor invoices, ensuring accuracy, proper coding, and compliance with company policies and procedures.
• Prepare and execute payment runs (e.g., checks, ACH, wire transfers) in accordance with payment terms and deadlines.
• Reconcile vendor statements, resolve discrepancies, and address payment inquiries in a timely manner.
• Maintain the vendor master file, including setting up new vendor records and performing bank account confirmation procedures when necessary.
• Assist with month-end closing activities, including account reconciliations and reporting.
• Monitor and manage expense reports, ensuring compliance with company reimbursement policies.
• Collaborate with internal departments and external vendors to resolve billing or payment issues.
• Support audits by providing documentation and responding to auditor inquiries.
• Identify opportunities to streamline accounts payable processes and improve efficiency.
• Perform other administrative or accounting-related tasks as assigned.