Executive Assistant

Posted 1 day agoViewed

📍 Location: USA

💸 Salary: 82400.0 - 123600.0 USD per year

🔍 Industry: Software Development

🏢 Company: HubSpot👥 1001-5000💰 $35,000,000 Series E over 12 years ago🫂 Last layoff about 1 year agoSaaS Analytics Marketing Copywriting Social Media

🪄 Skills: Project CoordinationAdministrative ManagementCommunication SkillsMicrosoft OfficeOrganizational skillsStakeholder management

Requirements:

A track record of successfully supporting senior leadership in a high-paced, high-performing environment.
Ability to represent HubSpot leadership in both internal and external interactions with confidence and discretion.
Comfort juggling multiple stakeholders, shifting priorities, and managing high-impact tasks with attention to detail.
Ability to engage effectively across all levels of the organization, from executives to external partners.
Proficiency in Google Workspace and/or Microsoft Office, with the ability to navigate evolving tools and technology.
Comfortable working independently, taking initiative, and handling ambiguity in a fast-paced environment.
Ability to handle urgent needs outside core hours and travel quarterly for in-person programs (customer events, summits, office events).
A commitment to fostering a collaborative, inclusive, and people-first workplace.

Responsibilities:

Manage the daily calendars, travel needs, and meeting requests for the SVP of AMER and VP of AMER Small Business.
Assist in preparing for All Team meetings, leadership offsites, and summits, including agenda management, logistics coordination, and content preparation.
Work closely with a network of HubSpot Executive Assistants and Coordinators to provide backup support and drive broader company initiatives.
Handle sensitive information with discretion while supporting strategic initiatives and key operational processes.
Assist in planning virtual and in-person team events, preparing leadership for travel, and ensuring seamless engagement execution.
Process expense reports, manage purchase orders, coordinate payments, and liaise with external vendors.

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