Bookkeeper Virtual Assistant

1+ years of experience as a Virtual Assistant with a focus on bookkeeping/accounting Minimum of 2 years of remote work experience Experience using accounting software such as QuickBooks, Xero, Wave, or FreshBooks Proficiency with project management tools like Asana, Trello, or ClickUp Familiarity with AI tools like ChatGPT, Claude AI, Gemini, Notion AI, or Canva AI (preferred but not required) Strong general business support skills, including administrative assistance, calendar and schedule management, email and inbox handling, documentation and reporting Excellent English communication skills (both written and verbal) Strong attention to detail and organizational skills Ability to handle confidential financial information securely Tech-savvy and comfortable using productivity tools such as Google Workspace, Microsoft Office, and Slack Stable high-speed internet with backup Computer (laptop or desktop) with recommended quad-core CPU 2.5GHz+, RAM 16GB+, and dual monitor Headset, mic, and webcam for meetings Dedicated and distraction-free workspace

Manage and record financial transactions Process invoices, receipts, and payments Reconcile bank statements and financial records Prepare financial reports and summaries Assist with tax preparation and compliance Maintain accurate bookkeeping records in QuickBooks, Xero, or similar software Handle accounts payable and receivable Compile financial reports and present them to the Finance Director & CEO Assist with knowledge base data management Compile sales tax returns and submit Work with the Finance Director to complete state, local, and corporate payments Manage emails and correspondence Organize and update files, spreadsheets, and databases Assist with administrative tasks like scheduling and calendar management Support project management tasks using Asana, Trello, or ClickUp Follow-ups via email, chat, and/or phone Conduct online research and data entry tasks Communicate with vendors, clients, and team members as needed