- Manage and coordinate calendars across multiple priorities
- Schedule, confirm, and adjust meetings in real time
- Ensure all calls and meetings are properly prepared and executed
- Manage Gmail and/or Outlook inbox, including drafting and organizing communications
- Maintain CRM (HubSpot) with accuracy and track all leads and clients through pipeline stages
- Coordinate client onboarding, documentation, confirmations, and follow-ups
- Manage candidate pipeline within ATS (Workable), including organizing and tracking applicants
- Support social media scheduling, posting, and engagement across LinkedIn and Instagram
- Assist with personal scheduling, appointments, and administrative logistics
- Coordinate with internal and external partners to support daily operations
- Utilize tools such as Jotform for intake, documentation, and workflow tracking
- Provide daily updates on priorities, pipeline status, and key operational items
- Proactively identify and resolve operational issues
HubSpot