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Remote Virtual Assistant Jobs

Virtual Assistant
Salesforce
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7 jobs found

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PhilippinesContractBuilding MaterialsPosted
Operations & Client Support Virtual Assistant
Company:Hunt St
  • Review overdue accounts in Xero and cross-check in Salesforce before contacting customers.
  • Make sensible decisions about account follow-up and escalate sensitive cases.
  • Keep accurate notes on actions, responses, and next steps for overdue accounts.
  • Use a friendly, professional, and respectful tone for payment follow-up, adjusting based on debt age.
  • Potentially assist with reconciling incoming payments and checking invoices in Xero via AutoEntry.
  • Send final invoices to clients and follow up to confirm receipt.
  • Follow up on warm sales leads and assist with commercial project follow-up.
  • Set up projects and opportunities correctly in Salesforce and maintain clean records.
  • Process website orders within required timeframes (before 10:00 am following day for orders received after 12:00 pm and before 9:00 am Australian time).
  • Chase up failed deliveries with freight companies and keep internal teams updated.
  • Record completed project photos and details on spreadsheets.
  • Provide PA support to company directors, including filing, document organization, and travel booking.
SalesforceGoogle Workspace

2k - 2k AUD per month

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Philippines. Mexico. Honduras. Nicaragua. Colombia. ArgentinaFull-TimePosted
Virtual Assistant
Company:HireHawk
  • Manage emails, calendars, and scheduling appointments
  • Handle data entry, file organization, and document preparation
  • Respond to customer inquiries via email, chat, or social media
  • Conduct online research and compile reports
  • Assist with social media management and content scheduling
  • Book travel arrangements and manage expenses
  • Maintain databases and update CRM systems
  • Perform other administrative tasks as needed
SalesforceMicrosoft OfficeHubSpot+2 more
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PhilippinesFull-TimeHomecarePosted
Healthcare Executive Virtual Assistant
Company:Helper Heroes
  • Manage and organize the executive's inbox with a high degree of discretion and professionalism
  • Draft polished, professional email responses with advanced grammar and an executive-level tone
  • Provide clear, concise, and structured reporting
  • Confidently and professionally ask clarifying questions when direction or instructions are incomplete
  • Conduct structured research and prepare comparison briefs for executive review
  • Learn AxisCare thoroughly, understand workflow and reporting functionality, stay current with updates, maintain data integrity, and extract reports/organize data into simplified executive summaries for strategic decision-making
  • Monitor RingCentral call logs and message threads, organize communications, and track follow-ups to support structured communication flow
  • Manage and schedule internal meetings in Microsoft Teams, prepare structured agendas, take/organize meeting minutes, maintain meeting records, and track action items/follow-ups
  • Maintain executive dashboards in Excel and manage milestone tracking and relationship reminders
  • Structure and manage the executive's calendar by priority
SalesforceMicrosoft ExcelHubSpot
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PhilippinesFull-TimePosted
General Virtual Assistant
Company:MyOutDesk
  • Monitor and respond to social media messages, comments, and inquiries professionally, fostering strong engagement and relationships with followers or clients.
  • Assist in planning, executing, and tracking marketing campaigns, including content creation, email campaigns, and social media ads.
  • Conduct research on industry trends, market updates, competitors, and client needs to provide insights for business operations, marketing strategies, and lead generation.
  • Generate reports, analyze data, and provide actionable insights for administrative, transaction, and social media activities.
  • Follow up consistently with clients, leads, team members, and vendors to ensure timely completion of tasks, appointments, and project milestones.
  • Utilize CRM systems, project management platforms, and digital collaboration tools to streamline workflow, track tasks, and maintain accurate records.
  • Maintain confidentiality of sensitive client, transaction, and business information at all times.
  • Identify process inefficiencies or potential issues and proactively recommend solutions to improve workflows, communication, and operational effectiveness.
  • Assist with ad-hoc projects, special assignments, and additional administrative or marketing tasks as needed.
Adobe PhotoshopSalesforceMicrosoft Office+4 more
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Colombia. Argentina. Mexico. Brazil. Costa RicaFull-TimePosted
Virtual Assistant
Company:Pavago
  • Manage calendars, schedule meetings, and coordinate calls
  • Draft and send correspondence (emails, memos, documents)
  • Prepare meeting notes and track follow-up tasks
  • Enter, update, and maintain records in spreadsheets, CRMs, or project systems
  • Organize and manage digital filing systems (Google Drive, Dropbox, SharePoint)
  • Prepare reports or summaries for client review
  • Conduct online research (competitors, vendors, market information)
  • Compile findings into organized summaries or presentations
  • Support small projects and ad hoc requests
  • Respond to basic client inquiries or route them to the right team member
  • Manage vendor communications and follow up on outstanding items
  • Assist with invoicing, expense tracking, and light bookkeeping (if required)
  • Help maintain project plans and update task management systems (Trello, Asana, Notion, Monday.com)
SalesforceSharePointMicrosoft Office+5 more
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QuezonNational Capital RegionPhilippinesContractReal EstatePosted
Real Estate Virtual Assistant
Company:Global Medical Virtual Assistants
  • Managing inbound and outbound calls with buyers, sellers, tenants, brokers, lenders, and other stakeholders regarding property inquiries, showings, follow-ups, and transaction updates
  • Maintaining excellent phone etiquette and professional communication at all times
  • Managing and updating CRM systems such as KVCORE, Follow Up Boss, Salesforce, HubSpot, or other real estate CRMs
  • Assisting with listing management, including uploading property details to MLS platforms, coordinating photography, and ensuring listing accuracy
  • Qualifying leads and conducting follow-ups via phone, email, and SMS campaigns
  • Providing administrative support that includes: data entry, appointment scheduling, email management, document preparation and contract assistance, calendar management and time-keeping
  • Coordinating transactions by communicating with escrow officers, lenders, inspectors, appraisers, and clients to ensure deadlines are met
  • Preparing marketing materials such as flyers, brochures, social media posts, and email campaigns
  • Managing social media accounts and online listings to enhance brand visibility
  • Maintaining accurate records of transactions, listings, and client communications
  • Establishing and nurturing professional relationships by acting as a primary liaison between clients and the real estate team
  • Ensuring confidentiality of client and company information at all times
  • Supporting property research, market analysis, and comparative market analysis (CMA) preparation.
SalesforceMicrosoft OfficeCRM+3 more

800 USD per month

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Visayas, MindanaoFull-TimePosted
General Virtual Assistant - Entry
Company:
  • Provide scalable executive and operational support to free founders’ time
  • Improve response speed
  • Streamline onboarding and invoicing
  • Support the successful launch and growth of Cater Directly
  • Vendor onboarding
  • Data entry into marketplace platform
  • Invoicing and light bookkeeping (trained internally)
  • Customer support intake, proposal preparation, and order confirmation
  • Data Governance
  • Making and Importing Lists
  • Mass Email Sending (Templated emails)
  • Internal Coordination
  • Fill out certification paperwork
  • Task management
  • Follow up
SalesforceJiraMicrosoft Excel+2 more

22k - 25k PHP per month

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Frequently Asked Questions About Virtual Assistant Jobs

Start by identifying transferable skills from previous work: organization, communication, basic computer proficiency. Build a simple portfolio highlighting your services and any relevant experience (even volunteer work). Get certified in Google Workspace (free) and familiarize yourself with tools like Notion, Slack, and Trello. Apply to entry-level positions on remoote.app, which lists over 100 virtual assistant roles. Beginners typically start at $15-$25 per hour.

Virtual assistants handle a wide range of remote administrative and support tasks. Common responsibilities include email management, calendar scheduling, data entry, travel booking, customer service, social media management, and basic bookkeeping. Some VAs specialize in specific areas like real estate support, podcast production, or executive assistance. The role varies significantly based on the client's needs, making it a flexible career path with opportunities to develop expertise in multiple industries.

Virtual assistant salaries vary based on experience and specialization. Entry-level VAs typically earn $15-$25 per hour, while the median annual salary for remote virtual assistants ranges from $53,000 to $80,000. Specialized technical VAs with skills in areas like project management, bookkeeping, or marketing automation can command $50-$100 per hour. Full-time VAs working with multiple clients or premium executive clients often exceed six figures annually.

Essential skills include strong written and verbal communication, time management, and organizational abilities. Technical proficiency with Microsoft Office or Google Workspace is required for most positions. Beyond basics, valuable skills include project management, social media management, basic graphic design (Canva), CRM software (HubSpot, Salesforce), and bookkeeping (QuickBooks). Soft skills like discretion, problem-solving, and the ability to work independently are equally important for long-term success.

Yes, virtual assistance is a legitimate and growing career field. The remote work industry has expanded significantly, with companies of all sizes hiring VAs to reduce overhead costs while maintaining productivity. Many VAs work as W-2 employees with benefits, while others operate as independent contractors or run their own VA businesses. The Bureau of Labor Statistics projects continued growth in administrative support roles, and platforms like remoote.app consistently list hundreds of VA positions from established companies.

Essential VA tools include communication platforms (Slack, Zoom, Microsoft Teams), project management software (Asana, Trello, Monday.com, ClickUp), and cloud storage (Google Drive, Dropbox). For scheduling, tools like Calendly and Acuity are standard. Many VAs also use password managers (LastPass, 1Password), note-taking apps (Notion, Evernote), and time-tracking software (Toggl, Clockify). Specialized VAs may use bookkeeping software (QuickBooks, FreshBooks), social media schedulers (Buffer, Hootsuite), or design tools (Canva, Adobe Creative Suite).

Absolutely. Part-time virtual assistant work is common and ideal for those testing the career, balancing other commitments, or building a client base. Many VAs start with 10-20 hours per week before transitioning to full-time. Freelance platforms and job boards like remoote.app list part-time positions ranging from 5 to 30 hours weekly. Part-time VAs can earn $15-$25 per hour at entry level, with potential to scale income by adding clients or increasing hours as availability allows.

General virtual assistants handle broad administrative tasks like email management, scheduling, and data entry, typically earning $15-$25 per hour. Specialized VAs focus on specific skill sets or industries, commanding higher rates of $50-$100 per hour. Specializations include executive assistance, real estate transaction coordination, legal or medical administration, bookkeeping, social media management, podcast production, and e-commerce support. Specializing allows VAs to charge premium rates and work with clients who value deep expertise in their particular field.

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Why Remote Virtual Assistant Jobs Are Best Found Through Our Platform

Imagine trading the exhausting commute and rigid office cubicle for a professional life defined by freedom, flexibility, and global opportunity. In today’s digital-first economy, the demand for remote virtual assistant jobs has surged, transforming how businesses operate and how individuals build their careers. Whether you are an administrative pro or a multitasker looking for a fresh start, becoming a virtual assistant allows you to manage your own schedule while supporting entrepreneurs and companies from the comfort of your home. This guide explores how to navigate this thriving industry, develop high-income skills, and secure legitimate work in the competitive global market.

The Growing Appeal of Remote Virtual Assistant Employment

Working as a virtual assistant is no longer just a side hustle; it is a specialized career path that offers stability and growth. Modern businesses, from tech startups in Silicon Valley to boutique agencies in London, rely on remote talent to handle essential operations without the overhead costs of a physical office. By stepping into this role, you become a strategic partner in your client’s success, managing their digital footprint while you reclaim your personal time. The benefits of this career path include:

  • Unmatched Flexibility: You can often set your own hours, allowing you to balance family life, travel, or further education.
  • Global Reach: You are not limited to local employers; you can work with clients across different time zones and industries.
  • Cost Efficiency: Save money on professional attire, transit, and expensive city lunches while working from a home office.
  • Diverse Skill Development: Gain exposure to various tools, industries, and business models that keep your workday engaging.

By leveraging these advantages, professionals can design a lifestyle that prioritizes both productivity and personal well-being.

Types of Online Assistant Jobs and Specializations

The term virtual assistant is a broad umbrella covering many different niches. To stand out and command higher rates, many professionals choose to specialize in specific service areas. Understanding these categories helps you align your existing skills with market demand. Here are the most common paths:

  • General Administrative Assistant: Managing emails, scheduling appointments, data entry, and handling travel arrangements.
  • Social Media Assistant: Curating content, responding to comments, scheduling posts, and tracking engagement metrics on platforms like Instagram and LinkedIn.
  • Technical Virtual Assistant: Assisting with website maintenance, setting up email marketing funnels, and managing CRM systems like Salesforce or HubSpot.
  • Creative Virtual Assistant: Handling basic graphic design using Canva, video editing for social media, or proofreading blog content.

Choosing a niche allows you to market yourself as an expert rather than a generalist, making it easier to attract your ideal clients.

How to Find Remote Virtual Assistant Jobs for Beginners

Starting a new remote career can feel overwhelming, but a structured approach makes the transition seamless. You do not need a decade of experience to land your first client; instead, you need to demonstrate reliability and a willingness to learn. Follow these steps to kickstart your journey:

  • Identify Your Transferable Skills: Review your past work history for tasks like organization, communication, and project management.
  • Build a Basic Portfolio: Create a simple PDF or a one-page website showcasing your services, your biography, and examples of your work.
  • Choose Your North Star Platform: Start with reputable job boards or agencies to build your initial experience and gather testimonials.
  • Set Up Your Home Office: Ensure you have a reliable internet connection, a quiet workspace, and a professional-looking background for video interviews.

Once your foundation is set, consistency in your outreach is the most important factor in securing your first contract.

Best Platforms for Remote Virtual Assistant Jobs

The landscape of remote work platforms is constantly evolving. To find the highest quality virtual assistant remote jobs, it is essential to look beyond general classifieds and focus on vetted marketplaces. These platforms provide a layer of security for both the freelancer and the client. Consider these top-tier options:

  • Specialized VA Agencies: Companies like Boldly or Belay source talent for high-end clients and offer more structured employment environments.
  • Freelance Marketplaces: Upwork and Fiverr remain giants in the industry, allowing you to bid on projects and build a public reputation through reviews.
  • Remote-Specific Job Boards: Websites like We Work Remotely or FlexJobs curate legitimate work from home virtual assistant opportunities across the globe.
  • LinkedIn Networking: Using the "Open to Work" feature and optimized keywords in your profile can attract recruiters looking for remote administrative support.

Success on these platforms often depends on the quality of your profile and the persistence of your applications.

Work from Home Virtual Assistant Salary Rates and Contracts

Understanding your worth is crucial for long-term sustainability. Remote virtual assistant jobs can range from hourly contracts to monthly retainers. Generally, rates are influenced by your geographic location, your level of specialization, and the complexity of the tasks involved. Beginners might start between $15 and $25 per hour, while specialized technical assistants often command $50 to $100 per hour. When negotiating your service contracts and taxes, always ensure the scope of work is clearly defined to avoid "scope creep." It is also your responsibility to set aside a portion of your income for local taxes, as most virtual assistant roles are classified as independent contractor positions.

Essential Tools for a Successful Daily Workflow

To excel in the world of online assistant jobs, you must be proficient with the digital tools that make remote collaboration possible. Your "tech stack" is what allows you to stay organized and responsive. Mastery of these tools will increase your efficiency and make you more attractive to potential employers:

  • Communication Apps: Slack, Zoom, and Microsoft Teams for staying in touch with clients.
  • Project Management: Trello, Asana, or Monday.com for tracking tasks and deadlines.
  • Cloud Storage: Google Workspace and Dropbox for secure file sharing.
  • Security Tools: LastPass or 1Password for managing client logins safely.

By integrating these tools into your routine, you can maintain a professional standard that clients expect from top-tier remote talent.

Avoiding Scams and Ensuring Safe Employment

As the popularity of remote work grows, so does the risk of fraudulent job postings. Protecting yourself requires a cautious approach to new inquiries. A legitimate employer will never ask you to pay an "onboarding fee," buy equipment from a specific vendor with a promise of reimbursement, or provide sensitive banking information before a contract is signed. Always verify the company’s presence on LinkedIn and check reviews on Glassdoor. If a job offer sounds too good to be true—such as high pay for very little work—it is likely a scam. Trust your intuition and stick to verified platforms.

Take the First Step Toward Professional Freedom

Entering the world of remote virtual assistant jobs is an investment in your future. By developing a niche, mastering current digital tools, and maintaining a high standard of professional ethics, you can build a rewarding career that fits your lifestyle. The digital economy is waiting for your skills. Start your search today by exploring reputable job boards or refining your LinkedIn profile to reflect your virtual assistant expertise and secure your next remote opportunity.