Real Estate Operations & Listing Coordination Virtual Assistant
New
J
JobgetherResidential real estate
Based in IndiaFull-Time
Salary not disclosed
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Job Details
- Languages
- Excellent written and spoken English skills
- Required Skills
- Google Workspace
Requirements
- Previous experience in U.S. residential real estate operations, including listing coordination, transaction administration, rental support, or real estate marketing.
- Excellent written and spoken English skills and a professional, confident phone manner.
- Practical experience using ChatGPT, including writing effective prompts and reviewing AI-generated content for accuracy.
- Strong organizational, documentation, and coordination skills, with attention to detail and consistent follow-through.
- Ability to learn client-specific software platforms and follow documented standard operating procedures.
- Professional discretion when handling confidential client information and business records.
- Ability to recognize matters requiring escalation rather than making decisions outside assigned responsibilities.
- Preferred: experience with MLS systems, property listing coordination, or real estate transaction coordination.
- Preferred: familiarity with additional AI tools and digital marketing platforms.
- Preferred: knowledge of Texas residential real estate processes and regulations.
- Preferred: experience with Google Workspace, Google Drive, Dropbox, social media scheduling tools, Jointly, or brokerage back-office and compliance systems.
Responsibilities
- Organize seller and landlord information, property details, photographs, and supporting records.
- Prepare MLS and rental listing drafts and materials using verified information and broker instructions.
- Coordinate listing vendors, showing services, launch checklists, and showing feedback.
- Prepare document packages, send authorized signature requests, and monitor transaction deadlines.
- Maintain transaction, brokerage, and document records and flag missing documents or potential delays.
- Update CRM records, prepare prioritized follow-up lists, and draft client communications for approval.
- Research property details and comparable-market information to support CMAs and pricing assessments.
- Create and schedule approved marketing content using AI and design tools, and maintain content calendars and digital asset libraries.
- Monitor the business inbox and U.S. phone and text line, record communication notes, and escalate matters requiring professional judgment.
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