Virtual Assistant & Documentation Coordinator
New
J
JobgetherLegal operations
Based in Brazil, Monday to Friday, from 8:00 a.m. to 5:00 p.m. Mountain Time (MST/MDT), with some flexibility.Full-TimeJunior
SalaryMonthly compensation ranging from USD 1,060 to USD 1,150.
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Job Details
- Languages
- Strong written and verbal communication skills in English. English is the required language for daily responsibilities.
- Experience
- At least 1 year of experience supporting executive-level scheduling and document workflows.
- Required Skills
- SharePointMicrosoft OfficeTime Management
Requirements
- Have at least 1 year of experience supporting executive-level scheduling and document workflows.
- Bring experience providing administrative support to senior executives; this is preferred.
- Have strong written and verbal English communication skills; English is required for daily responsibilities.
- Demonstrate strong organizational and time-management skills and the ability to manage multiple priorities accurately.
- Show high attention to detail and a proactive, self-starter mindset.
- Work independently and effectively in a fully remote environment.
- Be tech-savvy, adaptable, and quick to learn new systems and tools.
- Have working knowledge of Microsoft Word, Excel, Outlook, and PowerPoint.
- Be familiar with Microsoft Teams for communication and meetings.
- Have experience with SharePoint for file sharing and collaboration.
- Be available Monday to Friday, 8:00 a.m. to 5:00 p.m. Mountain Time (MST/MDT), with some flexibility.
- Have a reliable computer with a webcam and microphone, and a stable internet connection.
Responsibilities
- Manage the Chief Financial Officer’s and Chief Legal Officer’s calendars, schedule meetings, and send invitations.
- Resolve calendar conflicts and organize executive events.
- Initiate travel arrangements and communicate travel requirements to the designated travel coordinator.
- Coordinate document handling with the sales department and other stakeholders.
- Upload, organize, distribute, and manage legal contracts, ensuring they are prepared and sent for execution.
- Support implementation and ongoing use of a DocuSign-based contract management system.
- Maintain accurate documentation and handle administrative tasks in a timely manner.
- Manage multiple requests and priorities while supporting senior executives.
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