Virtual Assistant & Documentation Coordinator

New

Job DuckAdministrative support

Source API remote eligibility restrictions: Brazil, South Africa, United States, Monday to Friday from 8:00 a.m. to 5:00 p.m. MST (flexible)Full-TimeJunior

Salary1,060 - 1,150 USD per month

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Job Details

Languages: English (Only English required for daily tasks)
Experience: 1 year of experience supporting executive-level scheduling and document workflows.
Required Skills: SharePointMicrosoft Office Suite

Requirements

Have 1 year of experience supporting executive-level scheduling and document workflows.
Manage multiple priorities with precision.
Work independently in a remote setting.
Demonstrate attention to detail and time-management skills.
Be proactive and able to work as a self-starter.
Be tech-savvy and a quick learner.
Use Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
Use Microsoft Teams, SharePoint, Zoho CRM, Rippling, and DocuSign Intelligent Agreement Management.
Have reliable internet and hardware, including a laptop or desktop with a webcam and microphone.
Experience supporting senior executives is preferred.

Responsibilities

Own calendaring for the Chief Financial Officer and Chief Legal Officer.
Send calendar invites and resolve scheduling conflicts.
Coordinate events and communicate travel needs to the travel coordinator.
Initiate travel arrangements and provide travel coordination support.
Coordinate with the sales department on document handling.
Upload, organize, and send legal contracts for execution.
Manage documents and contracts.
Lead implementation of a DocuSign-based management system.

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