Remote Engineering Coordinator
New
I
i2G SystemsPhysical security
This role is fully remote, and applicants may reside anywhere in the U.S.Full-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- 1–3 years of blended experience in project coordination, technical administration, or executive assistant support; 1–3 years prior experience in a fast moving coordinator or administrative assistant role.
- Required Skills
- SharePointProject CoordinationMicrosoft ExcelPowerPoint
Requirements
- Have 1–3 years of blended experience in project coordination, technical administration, or executive assistant support.
- Bring experience in a coordinator or administrative assistant role; experience in engineering, physical security, low-voltage systems, or construction technology is preferred.
- Have high proficiency with Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams, and SharePoint.
- Have familiarity with project tracking tools such as Asana, Jira, or Smartsheet; this is a plus.
- Demonstrate calendar management, multitasking, and document-control skills in a fast-paced environment.
- Be able to interact professionally with C-suite leaders, technical engineers, subcontractors, and clients.
- Use discretion when handling confidential executive and operational data.
- Have an associate or bachelor’s degree in Business Administration, Communications, or a related technical discipline, or equivalent practical experience; the degree is preferred.
Responsibilities
- Manage engineering task-request workflows through Smartsheet, review requests for completeness, coordinate assignments, and monitor deadlines and action items.
- Report task status and maintain visibility into engineering workload and resource allocation.
- Track active projects, quotes, milestones, engineering deliverables, assignments, deadlines, and SLAs.
- Coordinate upcoming project and quote requirements with Sales and Operations, and maintain a 30/60/90-day workload outlook.
- Support the VP of Engineering and Engineering Managers with calendars, meetings, agendas, materials, minutes, decisions, and follow-up actions.
- Coordinate departmental onboarding, training, equipment, software, system access, and related records.
- Maintain engineering procedures, SOPs, templates, standards, document-control practices, and departmental records.
- Coordinate document reviews, verify documentation completeness, and assist with departmental process implementation and improvement.
- Coordinate information requests and requirements across Engineering, Sales, Operations, Procurement, Finance, and HR.
- Prepare management reports, dashboards, and presentations, and assist leadership with planning and special initiatives.
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