Administrative & Scheduling Coordinator
New
I
Iterative HealthHealthcare technology
Based in the Philippines, Work hours aligned with US business operations, including US Eastern Time; coordinate calendars across multiple US time zones, primarily Eastern Time.Full-TimeJunior
Salary not disclosed
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Job Details
- Languages
- Exceptional written and verbal English communication skills.
- Experience
- 2+ years of experience in administrative support, virtual assistance, scheduling, executive assistance, or a similar coordination role.
- Required Skills
- Microsoft ExcelMicrosoft OfficeGoogle Workspace
Requirements
- Have 2+ years of experience in administrative support, virtual assistance, scheduling, executive assistance, or a similar coordination role.
- Demonstrate exceptional written and verbal English communication, including grammar, spelling, punctuation, and proofreading.
- Be able to independently draft polished, professional business emails and correspondence.
- Have strong experience with calendar management, meeting coordination, and scheduling across multiple time zones.
- Be proficient in Google Workspace and/or Microsoft Office, particularly Gmail or Outlook, Google Calendar or Outlook Calendar, Word or Google Docs, and Excel or Google Sheets.
- Demonstrate strong organizational skills and exceptional attention to detail.
- Be able to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
- Be comfortable communicating directly with US-based colleagues and external stakeholders.
- Have reliable internet connectivity and a suitable remote working environment.
- Be willing and able to work hours aligned with US business operations, including US Eastern Time.
- Demonstrate professionalism, accountability, discretion, and adaptability.
- Preferred: experience supporting a US-based company or working with US-based clients and stakeholders.
- Preferred: experience supporting Business Development, Sales, Partnerships, or other client-facing teams.
- Preferred: experience in healthcare, life sciences, technology, or another fast-paced business environment.
Responsibilities
- Coordinate meetings between prospective clients, external partners, and the Business Development team.
- Manage scheduling requests and calendars across multiple US time zones, primarily Eastern Time.
- Email prospects to identify availability, confirm meetings, and coordinate scheduling changes.
- Send meeting invitations, calendar holds, and confirmations, ensuring details are accurate.
- Monitor meeting confirmations and follow up when responses are outstanding.
- Manage rescheduling requests, resolve calendar conflicts, and minimize scheduling delays.
- Ensure meetings include the appropriate internal stakeholders and that participants have the necessary information.
- Maintain accurate records of scheduled meetings, communications, and follow-up activities.
- Book travel for the Business Development team and others as requested.
- Provide general administrative support to the organization and other departments as needed.
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