- Coordinate meetings between prospective clients, external partners, and the Business Development team.
- Manage scheduling requests and coordinate calendars across multiple US time zones, primarily Eastern Time.
- Communicate with prospects by email to identify availability, confirm meetings, and coordinate scheduling changes.
- Send meeting invitations, calendar holds, and confirmations, ensuring details are accurate.
- Monitor meeting confirmations and follow up when prospect responses are outstanding.
- Manage rescheduling requests, resolve calendar conflicts, and minimize scheduling delays.
- Ensure meetings include the appropriate internal stakeholders and that participants have the necessary information.
- Maintain accurate records of scheduled meetings, communications, and follow-up activities.
- Book travel for the Business Development team and others as requested.
- Provide general administrative and operational support to the organization and other departments as needed.
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