Interview Coordination & No-Show Specialist
New
J
JobgetherRecruiting operations
Based in IndiaFull-TimeEntry
SalaryMonthly compensation ranging from INR 10,000 to INR 20,000, including fixed and variable components.
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Job Details
- Languages
- Excellent English communication skills
- Experience
- 0–2 years of professional experience
- Required Skills
- Attention to detailTime ManagementEnglish communicationCustomer support
Requirements
- Have 0–2 years of professional experience in recruitment coordination, customer support, administration, BPO, client servicing, or a related field.
- Have excellent English communication skills for phone calls, emails, and online messaging.
- Demonstrate strong organizational and time-management skills when coordinating multiple interviews and competing priorities.
- Pay close attention to candidate names, contact information, interview schedules, meeting links, and client instructions.
- Follow up proactively, anticipate potential issues, and complete tasks without constant supervision.
- Have basic familiarity with Applicant Tracking Systems (ATS), recruitment platforms, calendar applications, and standard office productivity tools.
- Have good computer skills and the ability to learn new digital platforms and coordination tools quickly.
- Remain calm, professional, and solution-oriented during last-minute changes, scheduling conflicts, or missed interviews.
- Work independently in a remote environment while maintaining consistent communication and reporting.
- Be flexible to work either 8:00 AM–5:00 PM or 12:00 AM–9:00 AM, depending on operational requirements.
Responsibilities
- Coordinate and confirm scheduled interviews with candidates and clients.
- Send interview invitations, calendar appointments, reminders, and meeting or joining links.
- Follow up before interviews to confirm attendance and reduce no-shows.
- Manage interview calendars, coordinate time slots, and handle scheduling changes and rescheduling requests.
- Contact candidates and clients when interviews are delayed or missed, and coordinate next steps.
- Maintain interview trackers and update recruitment systems with scheduling details, attendance statuses, and follow-up activities.
- Share daily progress updates and communicate scheduling issues, pending confirmations, and unresolved cases.
- Keep candidate information, interview timings, contact details, and meeting links accurate and documented.
- Coordinate communication between candidates, clients, and internal recruitment teams.
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