Accounts and Administration Officer (Xero)
New
T
TwoconnectLegal services
Workable workplace: remote; Workable locations: Philippines, Dayshift - 0700 AM- 0400 PM PHT (adjustments will be made for daylight saving time)Full-TimeMiddle
Salary not disclosed
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Job Details
- Languages
- Clear written and spoken English is essential.
- Experience
- At least three years’ experience in administration, office coordination or professional services support is essential.
- Required Skills
- Microsoft ExcelBookkeeping
Requirements
- Have at least three years’ experience in administration, office coordination or professional services support.
- Be proficient in Xero accounting software.
- Have practical experience with invoicing, expense entry, basic accounts payable and receivable, and routine reconciliations.
- Be proficient in Microsoft 365, particularly Outlook, Word and Excel.
- Have strong document preparation, proofreading, digital filing and record management skills.
- Demonstrate clear written and spoken English, including accurate email drafting and professional client communication.
- Be organised and detail-oriented, with the ability to manage competing requests and deadlines.
- Use discretion and sound judgment when handling confidential client, legal and financial information.
- Follow documented approval workflows for billing, expenses, payments and access to records.
- Work independently, seek clarification when needed, and escalate errors or risks promptly.
- Demonstrate relevant skills in a practical assessment covering email triage, document formatting, Excel, invoicing and basic reconciliation.
- A bachelor’s degree in Business Administration, Commerce, Accounting, Legal Studies or a related field is preferred.
- Experience in a legal practice or legal services business is highly regarded.
Responsibilities
- Monitor shared inboxes and respond to administrative requests.
- Coordinate calendars, meetings, appointments and follow-up actions.
- Maintain client and matter records, filing systems and document control processes.
- Support client onboarding by collecting information, issuing forms and tracking outstanding requirements.
- Format, proofread and distribute correspondence, reports and other documents.
- Track deadlines, action items and follow-ups, escalating issues where required.
- Prepare and issue invoices based on approved billing instructions.
- Process supplier invoices and expenses, and maintain accounts payable records.
- Record receipts, maintain accounts receivable records and follow up on outstanding payments.
- Assist with basic bank and credit card reconciliations, and improve templates, checklists and file management processes.
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