Speaker Program Specialist
New
H
HeartflowMedical technology
This is a remote positionFull-TimeJunior
SalaryA reasonable estimate of total compensation range is $75,000 to $120,000 per year and bonus
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Job Details
- Experience
- Preferred experience of 2-3 years in the medical device or pharmaceutical industry working with Healthcare Professionals (HCPs)
- Required Skills
- SalesforceMS OfficeGoogle Workspace
Requirements
- Have a BA/BS in a related field or equivalent experience.
- Bring preferred experience of 2-3 years in the medical device or pharmaceutical industry working with HCPs.
- Have experience coordinating medical education programs, events, or operations in the medical device or pharmaceutical industry.
- Demonstrate strong attention to detail and experience scheduling and running multiple programs at once.
- Be proficient in Salesforce; Blackthorn experience is preferred.
- Be proficient in Zoom Webinars, Google Suite, and MS Office calendars and spreadsheets.
- Have familiarity with HCP interaction rules such as the AdvaMed Code and Sunshine Act/Open Payments; this is preferred.
- Work independently in a work-from-home environment and adapt to changing priorities.
Responsibilities
- Identify and confirm HCP faculty and speaker availability, send invitations and calendar holds, and manage confirmations, waitlists, cancellations, and reschedules.
- Build and maintain the master calendar of HCP education programs and avoid scheduling conflicts.
- Maintain Salesforce and Blackthorn records for programs, faculty, and attendees.
- Coordinate HCP and internal travel, room blocks, meals, and office meeting rooms for internal meetings.
- Provide administrative support for education programs, including pre-program materials, Zoom webinar support, and post-program feedback.
- Process, send, and track HCP contracts, and work with Legal on contract language updates.
- Confirm documented need and fair-market-value rates for HCP engagements, and keep program files audit-ready.
- Capture HCP transfers of value and support Open Payments reporting.
- Reconcile expenses through Concur and summarize program types, faculty-led education, and attendance for Medical Affairs leadership.
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