Associate, Operations & Reporting
New
V
VENTURE.coAlternative investments
Location: Plano, TX; Remote-first flexibility, Eastern Time Zone preferredFull-TimeMiddle
Salary70,000 - 80,000 USD per year
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Job Details
- Experience
- 2–4 years in transfer agent, fund administration, or securities operations
- Required Skills
- Microsoft DynamicsMicrosoft Excel
Requirements
- Have 2–4 years of experience in transfer agent, fund administration, or securities operations.
- Have hands-on experience with subscriptions, transfers, distributions, or investor servicing.
- Have strong Excel skills, including reconciliations, lookups, and working with large data files.
- Be accurate with numbers and records and check your own work.
- Communicate clearly and professionally with investors, advisors, and teammates.
- Be able to take direction and work independently once familiar with a process.
- Preferred: experience with private funds, REITs, or other alternative investments.
- Preferred: exposure to transfer agent filings, including Form TA-2, 1099s, or escheatment.
- Preferred: familiarity with SEC transfer agent rules, including Rule 17Ad.
- Preferred: experience with Microsoft Dynamics or a similar CRM.
- Preferred: comfort with AI productivity tools.
Responsibilities
- Process subscriptions and closings, review subscription documents, and follow up on incomplete paperwork.
- Process transfers, redemptions, and account maintenance.
- Calculate and prepare distributions, payment files, and investor notices for senior account manager approval.
- Load statements and K-1s, send investor communications, and maintain DTCC AIP records.
- Respond to routine investor and financial advisor calls and emails, and escalate complex or sensitive requests.
- Collect, reconcile, and prepare securityholder data for regulatory and tax filings, including Form TA-2, 1099s, escheatment, and lost securityholder searches.
- Support data conversions for new clients and keep securityholder records clean and audit-ready.
- Log errors and turnaround times, maintain procedures and checklists, and identify recurring manual work for automation.
- Use AI tools such as Claude and Copilot to speed up routine tasks.
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