Executive Assistant
New
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The Law Offices of Sabrina Li, P.C.Immigration law
Remote | Philippines, Taiwan and South Africa, Minimum of 6 hours of overlap with the firm's operating hours in Pacific Time (PT)ContractExecutive
SalaryCompetitive compensation with performance-based bonuses.
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Job Details
- Languages
- Strong written and verbal English communication skills; bilingual in English and Mandarin Chinese preferred, but not required.
- Experience
- Minimum 2 years of experience supporting executives, senior leadership, or business owners.
- Required Skills
- Asana
Requirements
- Bachelor’s degree in Business Administration or a related field.
- At least 2 years of experience supporting executives, senior leadership, or business owners.
- Experience working remotely for a U.S.-based company is required.
- Experience supporting a U.S. law firm is an advantage.
- Strong written and verbal English communication skills.
- Outstanding organizational and time management skills.
- High level of discretion when handling confidential information.
- Ability to learn and adopt new technology quickly.
- Experience using project management platforms such as Monday.com, Asana, ClickUp, or similar.
- Interest in AI tools and workflow automation, with the ability to identify efficiency improvements.
- Ability to manage multiple priorities independently.
- Bilingual English and Mandarin Chinese is preferred, but not required.
Responsibilities
- Manage executives’ calendars, appointments, meetings, and travel arrangements.
- Coordinate personal and professional schedules for executives.
- Handle confidential correspondence and communications with discretion.
- Prepare meeting agendas, presentations, notes, and follow-up action items.
- Track deadlines, reminders, and ongoing priorities.
- Assist with personal errands, research, reservations, purchases, and other executive requests.
- Identify repetitive tasks that can be automated or simplified.
- Use AI tools to improve productivity, documentation, scheduling, research, and communication.
- Create and maintain workflows, templates, and standard operating procedures.
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