Senior Executive Assistant

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RippedboxstationExecutive administration

PhilippinesFull-TimeSenior

Salary not disclosed

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Job Details

Experience: 7+ years of executive-level administrative experience, with at least 3 years in a virtual/remote capacity
Required Skills: Google WorkspaceSlackAsanaNotion

Have 7+ years of executive-level administrative experience, including at least 3 years in a virtual/remote capacity.
Have previous experience supporting a foreign C-level executive; experience supporting one based in the United States is preferred.
Demonstrate assertiveness and proactivity in taking ownership of tasks.
Have a strong command of email, calendar, and workflow management tools, such as Google Workspace, Microsoft 365, Slack, Zoom, Notion, and Asana.
Be able to work independently, take initiative, and manage multiple priorities.
Demonstrate attention to detail, discretion, and judgment.
Have strong time-management, problem-solving, and organizational skills.
Be comfortable learning new systems or software quickly.
Have flexible availability during core business hours, with occasional off-hours requests.

Manage and optimize executive calendars, including scheduling across time zones.
Screen, prioritize, and respond to emails and messages on behalf of the executive.
Draft, edit, and proofread correspondence, presentations, and reports.
Coordinate virtual meetings, prepare agendas, take notes, and track follow-ups.
Book and manage domestic and international travel, accommodations, and itineraries.
Handle confidential documents and information with professionalism and discretion.
Oversee and follow up on projects, deadlines, and deliverables.
Serve as a liaison between the executive and internal and external stakeholders.
Conduct light research, prepare summaries, and support strategic planning.
Assist with personal and professional administrative tasks as needed.

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