Executive Assistant
New
P
PomeloHealthcare technology
Source API remote eligibility restrictions: Philippines, US Pacific Time zone (8:00am-5:00pm PT, or 7:00am-4:00pm PT)Full-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- Professional fluency in English with excellent written, reading, and speaking skills
- Experience
- 4-5+ years in an executive assistant/operational/admin role
- Required Skills
- Project ManagementProject CoordinationGoogle WorkspaceSlackBudgeting
Requirements
- Bachelor’s degree in a relevant field.
- 4-5+ years in an executive assistant, operational, or administrative role.
- Professional fluency in English, with excellent written, reading, and speaking skills.
- Proficiency in Slack and Google Workspace.
- Ability to work US Pacific Time: 8:00am-5:00pm PT or 7:00am-4:00pm PT.
- Ability to handle confidential information and anticipate needs.
- Experience with project management tools is a plus.
Responsibilities
- Manage executives’ email inboxes and calendars, prioritize calls and meetings, and arrange travel and itineraries.
- Provide timely reminders and to-do lists, and set agendas and discussion points for executive meetings.
- Coordinate projects as a main point of contact, correspond with third parties, prioritize meetings, and organize events from start to finish.
- Lead and oversee project timelines, budgets, and resources.
- Create knowledge bases, standard operating procedures, and other business documents.
- Gather executive feedback and identify opportunities for business improvement.
- Handle expense tracking, invoicing, budgeting, and reimbursements.
- Track deadlines and complete work on time, including ad hoc administrative, business operations, and special project tasks.
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