Executive Assistant with Asana Proficiency
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Wing AssistantExecutive support
Listing location: Manila, Philippines; Workplace type: Remote, Manage complex schedules across multiple time zones; schedule depends on the leader's time zone; able to work on a graveyard shift.Full-TimeExecutive
SalaryPHP 75,000 to PHP 80,000/month
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Job Details
- Languages
- Excellent English communication skills, both written and verbal (at least B2 level)
- Experience
- Minimum of 5 years of experience as an Executive Assistant to C-levels (CEO, COO etc) or a similar role supporting multiple leaders in different time zones.
- Required Skills
- MS OfficeSlackAsana
Requirements
- Have at least 5 years of experience as an Executive Assistant to C-level leaders or in a similar role supporting multiple leaders across time zones.
- Demonstrate proficiency in Asana and experience with GCal, Gmail, and Slack.
- Have experience working on a Mac operating system.
- Have a bachelor's degree or any certificate course.
- Demonstrate excellent written and verbal English communication skills at least at B2 level.
- Be able to work a graveyard shift; schedule depends on the leader's time zone.
- Have experience with word-processing software and spreadsheets, such as MS Office.
- Be familiar with online calendars and scheduling, such as Google Calendar.
- Have a USB noise-canceling headset, working webcam, and computer with at least a 1.8 GHz processor and 4GB RAM.
- Have a primary cable internet connection of at least 25 Mbps and backup internet of at least 10 Mbps.
Responsibilities
- Manage complex schedules across multiple time zones and coordinate recurring and ad-hoc meetings.
- Serve as the primary point of contact for internal and external communications on behalf of senior leaders.
- Draft, review, and manage email, Slack, and task-based communications, following up as needed.
- Prepare meetings by setting agendas, taking notes, and following up on action items.
- Participate in team and leadership meetings as required to understand priorities and business activities.
- Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
- Handle confidential information with discretion and professionalism.
- Support scheduling for internal events, onboarding sessions, and one-off projects.
- Collaborate with administrative professionals across functional areas.
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