Senior Proposal Specialist
New
J
JobgetherHealthcare technology
Fully remote opportunity within the United States.Full-TimeSenior
SalaryAnnual base salary range of $90,000–$105,000. Bonus included as part of the total compensation and benefits package.
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Job Details
- Experience
- At least 4 years of experience in proposal management, project management, sales operations, or a related role involving complex, deadline-driven deliverables.
- Required Skills
- Project ManagementMicrosoft OfficeStakeholder managementGoogle Workspace
Requirements
- At least 4 years of experience in proposal management, project management, sales operations, or a related role involving complex, deadline-driven deliverables.
- Experience supporting large and complex RFPs in healthcare, health technology, or enterprise SaaS environments.
- Experience coordinating cross-functional contributors and managing multiple projects or requests simultaneously.
- Strong writing and editing skills, including synthesizing information from multiple sources into clear, accurate, well-structured responses.
- Experience using documentation, proposal content libraries, previous responses, and other source materials to create and tailor first drafts.
- Strong organizational skills and attention to detail, including managing competing priorities, deadlines, and deliverables.
- Strong stakeholder management skills, including clarifying requirements, obtaining input, driving accountability, and escalating risks.
- Sound judgment and critical-thinking skills to identify information gaps, inconsistencies, and content requiring subject-matter expert validation.
- Ability to understand technical and business concepts and coordinate with technical and non-technical stakeholders.
- Proficiency with proposal response management software such as Responsive (formerly RFPIO), Google Workspace, and Microsoft Office.
- Preferred: Experience maintaining a proposal content library, knowledge repository, or reusable response database.
- Preferred: Familiarity with information security, privacy, compliance, or technical due diligence processes.
- Preferred: Experience using AI tools for research, drafting, content reuse, or response workflows; familiarity with Slack, Salesforce, Adobe, or Monday.com.
Responsibilities
- Manage RFPs, RFIs, and customer-facing proposal requests from intake and kickoff through review, approval, and submission.
- Partner with Sales and Solutions to understand customer needs, evaluation criteria, submission instructions, deadlines, and response objectives.
- Build project plans, workback schedules, milestones, and ownership assignments.
- Coordinate contributors and subject-matter experts, track progress and risks, and follow up on outstanding items.
- Assemble, format, edit, and quality-check responses for accuracy, completeness, consistency, readability, and compliance with customer instructions.
- Develop and tailor first drafts using approved content libraries, previous responses, product documentation, and other trusted internal resources.
- Use approved AI tools and productivity solutions to support research, content discovery, drafting, and response workflows, validating outputs against authoritative sources.
- Project-manage security assessments, compliance questionnaires, vendor assessments, and other customer due diligence requests.
- Track active requests, deadlines, response history, and upcoming deliverables, and improve workflows, templates, content reuse, and quality-control practices.
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