Senior Proposal Specialist
New
C
Cohere HealthHealthcare technology
Location: United States; Fully remote opportunityFull-TimeSenior
SalaryThe salary range for this position is $90,000 to $105,000 annually; as part of a total benefits package which includes health insurance, 401k and bonus.
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Job Details
- Experience
- 4+ years of experience in proposal management, project management, sales operations, or a related role involving complex, deadline-driven deliverables
- Required Skills
- Project ManagementSalesforceMicrosoft OfficeGoogle Workspace
Requirements
- Have 4+ years of experience in proposal management, project management, sales operations, or a related role involving complex, deadline-driven deliverables.
- Have experience supporting large, complex RFPs in healthcare, health technology, or enterprise SaaS.
- Demonstrate strong organization and attention to detail, including the ability to track deadlines, manage competing priorities, and follow through.
- Have experience coordinating cross-functional contributors and managing multiple projects or requests simultaneously.
- Bring strong written communication and editing skills, including the ability to synthesize information into clear, accurate responses.
- Be able to use documentation, content libraries, prior responses, or other source materials to develop and tailor first drafts.
- Demonstrate stakeholder management skills, including clarifying requirements, obtaining input, driving accountability, and escalating risks.
- Use sound judgment and critical thinking to recognize gaps, inconsistencies, and information requiring subject-matter-expert validation.
- Be able to learn technical and business concepts quickly and coordinate with technical and non-technical contributors.
- Be able to manage work independently, collaborate across a matrixed organization, and adapt to changing priorities.
- Be proficient with Responsive (RFPIO), Google Suite, and Microsoft Office.
- Experience maintaining a centralized proposal content library, knowledge repository, or reusable response database is a plus.
- Familiarity with information security, privacy, compliance, or technical due diligence processes and experience using AI tools for research, drafting, content reuse, or workflow improvement are pluses.
- Experience with Slack, Salesforce, Adobe, or Monday.com is a plus.
Responsibilities
- Manage RFPs, RFIs, and other customer-facing proposal requests from intake and kickoff through review, approval, and submission.
- Partner with Sales and Solutions to understand customer requirements, evaluation criteria, instructions, timelines, and response objectives.
- Create project plans, workback schedules, milestones, and contributor ownership.
- Coordinate cross-functional contributors and subject-matter experts, track deadlines, facilitate working sessions, and communicate status and risks.
- Assemble, format, review, and quality-check responses for accuracy, completeness, consistency, and alignment with customer instructions.
- Manage review cycles, consolidate feedback, obtain approvals, and coordinate final submissions.
- Use approved proposal content, prior responses, documentation, and AI tools to develop and tailor drafts, validating outputs against authoritative sources.
- Identify content gaps, conflicting or outdated answers, and missing information, and coordinate resolution with subject-matter experts and content owners.
- Coordinate information security assessments, compliance questionnaires, vendor assessments, and other customer due diligence requests.
- Track active requests, deadlines, submissions, and response history, and identify improvements to workflows, templates, content reuse, and quality control.
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