Admin Assistant - Digital Marketing

BOS StaffingDigital marketing services

Source API remote eligibility restrictions: CanadaFull-Time

Salary not disclosed

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Job Details

Have experience as an Executive Assistant, Virtual Assistant, or in a similar role supporting senior leadership.
Have experience supporting founders, managing directors, or executives handling multiple campaigns.
Have a background in or familiarity with digital marketing, IT services, or agency environments.
Have a basic understanding of lead generation, client pipelines, and campaign workflows.
Be familiar with Google Workspace, Slack, and Zoom.
Have experience with project management tools such as Asana, ClickUp, or Trello, and CRM systems.
Demonstrate strong organizational and time-management skills.
Be able to work independently with minimal supervision and maintain confidentiality, professionalism, discretion, and attention to detail.
Have an Intel Core i5 or Ryzen 5 processor or higher, at least 16GB RAM, dual monitors, and Windows 11.
Have a noise-canceling headset, an HD-or-better camera, and stable high-speed internet with a backup connection.

Provide daily administrative support to the Managing Director.
Manage calendars, schedule meetings and client calls, and handle reminders and follow-ups.
Prepare meeting agendas, take minutes, and track action items to completion.
Support client onboarding and ensure documentation is complete.
Act as a liaison between the Managing Director and clients when needed.
Maintain records of client interactions, updates, and deliverables.
Coordinate with Marketing, Tech, Sales, and Operations teams on priorities.
Assist with process documentation, SOP updates, and special projects.
Prepare reports, summaries, and presentations; organize files, contracts, proposals, and campaign documents.

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