Senior Executive Assistant
New
J
JobgetherTechnology and finance
Fully remote within the United States, Manage complex calendars across multiple time zones.Full-TimeSenior
SalaryBase salary: $112,800–$141,000 USD, depending on qualifications, experience, location, and relevant market conditions. Additional compensation package that includes bonus and equity.
Apply NowOpens the employer's application page
Job Details
- Experience
- At least 5 years of executive assistant experience in the technology or finance sector, including a minimum of 3 years supporting a C-suite executive, founder, or high-net-worth principal.
- Required Skills
- Google Workspace
Requirements
- Have at least 5 years of executive assistant experience in the technology or finance sector.
- Have at least 3 years of experience supporting a C-suite executive, founder, or high-net-worth principal.
- Hold a bachelor's degree.
- Demonstrate advanced proficiency in Google Workspace and/or Microsoft 365.
- Have expertise in complex calendar management across multiple time zones and extensive experience arranging domestic and international travel.
- Have strong expense-management capabilities and familiarity with tools such as Concur, Expensify, Navan, or Ramp.
- Demonstrate strong written and verbal communication skills, including professional correspondence drafting.
- Use discretion and sound judgment when handling confidential business, financial, and personal information.
- Bring strong anticipation, prioritization, attention to detail, and problem-solving skills, with the ability to make independent decisions and recognize when escalation is appropriate.
- Be flexible to provide support outside standard working hours when travel schedules or urgent priorities require it.
- Aptitude for AI tools, including Claude and ChatGPT, is preferred.
- Experience preparing external communications and executive talking points is an advantage.
- Familiarity with travel coordination involving multiple residences is preferred.
Responsibilities
- Manage a demanding executive calendar across time zones, prioritize requests, resolve scheduling conflicts, and protect focus time.
- Coordinate meetings, calls, and events with internal and external stakeholders, including required IT and audiovisual arrangements.
- Prepare daily and weekly briefings, meeting agendas, attendee background information, and supporting materials.
- Arrange domestic and international travel, including flights, accommodation, ground transportation, itineraries, and contingency plans.
- Coordinate logistics across residences and offices, manage travel documentation and memberships, and monitor trips for changes.
- Reconcile card transactions, prepare expense reports, track invoices and vendor payments, and maintain travel and event budgets.
- Liaise with finance, accounting, and other teams to support timely processing and accurate records.
- Prioritize inbox activity, draft responses and correspondence, and represent the executive professionally.
- Coordinate with communications, public relations, and social media teams on announcements and appearances; maintain contact records, gift logs, and relationship notes.
- Support ad hoc projects and administrative priorities, anticipating needs and resolving issues with minimal escalation.
View Full Description & ApplyYou'll be redirected to the employer's site
