Senior Executive Assistant
G
GitLabDevSecOps software
Location: Remote, United States, Preference for Central or Eastern time zones; Pacific time candidates are also welcome, with flexibility to support leaders and teams across global time zones.Full-TimeSenior
Salary95,200 - 160,800 USD per year
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Job Details
- Required Skills
- Google WorkspaceSlackGitLab
Requirements
- Experience supporting multiple senior leaders or VP-level executives simultaneously in a technology company.
- Ability to learn leaders' working styles and business priorities.
- Experience managing complex calendars across time zones and exercising judgment about competing requests.
- Skill in coordinating domestic and international travel and team events, anticipating dependencies and responding to disruptions.
- Proficiency with Google Workspace, Slack, Zoom, Navan, Claude, and GitLab.
- Experience with expense reporting, recruiting coordination, and onboarding logistics.
- Clear, approachable communication across functions and levels.
- Sound judgment when handling confidential information and ability to build trusted working relationships.
- Practical experience using AI tools to improve administrative work and validate outputs.
- Organized and reliable approach to balancing priorities across two leaders and their teams.
Responsibilities
- Manage complex, high-volume calendars across multiple time zones for both VPs, advising on prioritization, delegation, and time management.
- Prepare leadership meetings and all-hands by coordinating agendas and presentation materials and confirming attendance.
- Participate in team calls, identify action items, and follow through on commitments.
- Coordinate domestic and international travel, including transportation, lodging, security needs, and documentation; arrange alternatives when plans change.
- Plan off-sites, team-building activities, and company kickoffs, coordinating event partners, reservations, deposits, and logistics.
- Partner with Recruiting and hiring teams on interviews, candidate communication, and onboarding logistics.
- Prepare monthly expense reports for both leaders, including receipt collection and reconciliation.
- Use AI tools for research, drafting, and recurring administrative work, validating outputs for accuracy and context.
- Provide temporary coverage for other executive support partners and lead special projects and ad hoc requests across the CRO organization.
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