Senior Manager, Medical Affairs Operations
New
J
JobgetherBiotechnology
Remotely from the U.S. East CoastFull-TimeManager
SalaryAnnual base salary range of $170,000–$220,000 USD. Permanent hires are eligible for a discretionary bonus and equity, alongside base salary.
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Job Details
- Experience
- At least 5 years of experience in the pharmaceutical, biotechnology, or healthcare industry, including project management, operations, or cross-functional program coordination.
- Required Skills
- Project ManagementMicrosoft OfficeStakeholder management
Requirements
- Bachelor's degree in life sciences, business administration, healthcare administration, or a related field.
- At least 5 years of experience in the pharmaceutical, biotechnology, or healthcare industry, including project management, operations, or cross-functional program coordination.
- Demonstrated ability to coordinate complex projects involving multiple stakeholders, competing priorities, and deadlines.
- Experience developing and maintaining project plans, dashboards, reporting tools, and systems for tracking progress.
- Strong organizational and problem-solving skills, including anticipating needs and developing practical solutions.
- Ability to influence without authority, secure stakeholder buy-in, and foster collaboration across diverse teams.
- Strong written and verbal communication, meeting facilitation, and information synthesis skills.
- Ability to work independently, take ownership, and support project delivery in a dynamic environment.
- Proficiency with Microsoft Office and common project management and collaboration tools.
- Preferred: experience in pharmaceutical or biotechnology Medical Affairs operations and supporting senior leadership with project coordination or operational planning.
- Preferred: familiarity with scientific communications, medical information, medical education, congress planning, or field medical operations.
- Preferred: experience with digital tools, technology platforms, automation, AI-enabled solutions, conference logistics, or external vendors.
- Preferred: familiarity with pharmaceutical compliance requirements; project management certification or formal training.
Responsibilities
- Translate Medical Affairs departmental priorities into actionable plans and coordinate initiatives through execution and final readout.
- Prepare leadership meeting agendas and materials, document decisions, and follow up on actions and commitments.
- Develop and maintain dashboards, reporting tools, and leadership updates covering initiatives, milestones, risks, and progress.
- Coordinate cross-functional work with Preclinical Research, Clinical Sciences, HEOR, and other teams, identifying dependencies and execution challenges.
- Facilitate stakeholder meetings, prepare agendas, document action items, and support timely follow-through.
- Identify workflow improvements and help develop Medical Affairs SOPs, processes, and operational approaches.
- Support evaluation, implementation, and adoption of Veeva platforms, medical website capabilities, AI-enabled tools, and other digital solutions.
- Coordinate Medical Affairs conference logistics, including booths, vendors, meeting schedules, and interactions with Key Opinion Leaders.
- Support approaches for collecting, organizing, and integrating insights across the organization.
- Coordinate external vendors, agencies, and service providers supporting Medical Affairs activities.
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