Project Coordinator & Business Operations Administrator
D
DysrupITTechnology consulting
Location: Philippines; Work setup: Fully remoteFull-TimeJunior
Salary not disclosed
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Job Details
- Experience
- 2+ years in project coordination, PMO, business operations or administration
- Required Skills
- SharePointProject CoordinationMicrosoft ExcelAzure DevOps
Requirements
- Have 2+ years in project coordination, PMO, business operations or administration.
- Bring experience in professional services, consulting or technology environments, ideally.
- Have strong working knowledge of Microsoft 365, including Excel, Teams, SharePoint and Outlook.
- Have experience maintaining project plans, RAID logs and status reports.
- Understand both waterfall and agile delivery.
- Demonstrate attention to detail, particularly with contracts, invoices and records.
- Manage competing priorities across several projects and follow up on commitments.
- Use sound judgment with confidential information, including contracts, pricing and client details.
- Be comfortable working across a distributed team.
- Nice to have exposure to Microsoft Dynamics 365 or Power Platform projects, Azure DevOps, PSA or timesheet tools, Xero or MYOB, and workflow automation tools.
- Nice to have PRINCE2 Foundation, PMI CAPM, Scrum Master or Microsoft PL-900 certification, or a relevant degree.
Responsibilities
- Maintain project plans, schedules and milestone trackers, and flag slippage to delivery leads.
- Prepare weekly status reports and steering committee packs using Azure DevOps and project data.
- Schedule and facilitate project meetings, workshops and showcases; record and follow through on minutes, decisions and actions.
- Track consultant allocations and availability, and help plan upcoming project demand.
- Monitor timesheets and project budgets against plan, and highlight burn-rate variances.
- Log change requests, track approvals and maintain scope baselines.
- Keep project documentation current and organized in SharePoint and Teams.
- Prepare, track and file client contracts, statements of work, change orders and subcontractor agreements.
- Coordinate employee and contractor onboarding and offboarding, including access, equipment, licences and induction.
- Support finance operations, compliance processes, travel, events and team meetings; identify repetitive tasks to improve or automate.
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