Operations Coordinator
I
InsideOutVASProfessional services / legal
Source API remote eligibility restrictions: Mexico, Monday to Friday, 8:00am to 5:00pm - Flexible (EST), Minimum 4 hours daily overlapFull-Time
Salary1,800 - 2,000 USD per month
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Job Details
- Languages
- C1 ENGLISH LEVEL IS REQUIRED. The selected candidate will be speaking strictly in English during their whole shift.
- Required Skills
- Google SheetsGoogle Workspace
Requirements
- Have advanced experience using Claude, including structured prompting and using Claude as a thinking partner for problem-solving.
- Be able to use Claude features such as Claude Design and App Creation.
- Have deep fluency in Google Workspace, including Docs, Sheets, Drive, and Meet.
- Be able to troubleshoot independently using AI tools.
- Have a strong instinct for documenting processes, building SOPs, optimizing inefficient tasks, and eliminating redundancy.
- Demonstrate ownership, anticipate needs, and work without micromanagement.
- Have exceptional verbal and written English skills at C1 level; the role requires speaking English throughout the shift.
- Exercise discretion when handling sensitive legal and financial data.
- Commit full-time and exclusively to this role; dual employment is not permitted.
Responsibilities
- Map and streamline existing workflows, build systemized SOPs, and use Claude to optimize daily administrative tasks.
- Take ownership of onboarding, timekeeping, invoicing, and payroll bottlenecks.
- Improve cross-team collaboration for 12+ remote professionals.
- Design tier-1 executive dashboards and identify bottlenecks before they affect delivery.
- Configure secure Google Drive matter segregation and organize a template repository for AI integration.
- Manage customer-facing dashboards that provide visibility into open matters.
- Ensure seamless client onboarding.
- Assist leadership with marketing logistics and brand kit implementation for new subscription service packaging.
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