Operations Assistant (Construction Support)
New
I
InsideOutVASConstruction
Source API remote eligibility restrictions: Anguilla, Antigua and Barbuda, Argentina, Aruba, Bahamas, Barbados, Belize, Bermuda, Bolivia, Bonaire, Sint Eustatius and Saba, Brazil, Cayman Islands, Chile, Colombia, Costa Rica, Cuba, Dominica, Dominican Republic, Ecuador, El Salvador, Falkland Islands (Malvinas), Grenada, Guatemala, Guyana, Haiti, Honduras, Jamaica, Mexico, Montserrat, Nicaragua, Panama, Paraguay, Peru, Puerto Rico, Saint Kitts and Nevis, Saint Lucia, Saint Vincent and the Grenadines, South Georgia and the South Sandwich Islands, Suriname, Trinidad and Tobago, Turks and Caicos Islands, Uruguay, Venezuela, Virgin Islands, British, Virgin Islands, U.S., Monday to Friday, 7:00 AM to 4:00 PM ESTFull-Time
Salary7 - 8 USD per hour
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Job Details
- Languages
- Fluent English and Spanish communication skills; C1 English level required.
- Required Skills
- Microsoft ExcelGoogle SheetsQuickBooks
Requirements
- Fluent English and Spanish communication skills.
- C1 English level.
- Proven experience in high-volume administrative coordination, data entry, or operations support.
- Strong Excel or Google Sheets skills, including tracking multiple active data streams.
- Ability to complete time-sensitive tasks the same day, including invoicing, updates, and reporting.
- Ability to manage concurrent projects and prioritize by urgency in a fast-paced environment.
- High attention to detail, especially with financial and operational data.
- Familiarity with construction environments, job site operations, or trade terminology.
- QuickBooks experience, especially invoice entry and job cost allocation, is preferred.
- Experience with construction or project management software such as Buildertrend, Procore, or Microsoft Project is preferred.
- Vendor, procurement coordination, or material scheduling experience is preferred.
- Exposure to workforce tracking systems or GPS-based attendance tools is preferred.
Responsibilities
- Maintain leadership and team calendars with job site locations and schedules.
- Track daily field updates and follow up with foremen and field staff to complete daily logs.
- Enter invoices into QuickBooks and assign receipts and expenses to the correct job numbers.
- Track petty cash and job-related expenses and maintain accurate project records.
- Update Buildertrend or similar project management systems with job information, meeting notes, and field updates.
- Follow through on system tasks and updates.
- Request pricing from vendors, confirm deliveries, and coordinate material deliveries to job sites.
- Maintain vendor records and basic procurement tracking.
- Follow up with field teams on clock-ins and job site attendance, supporting GPS-based time tracking and reporting.
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