Senior Executive Assistant
New
I
IonQQuantum computing
This position can work onsite or hybrid from one of our offices in the US or fully remote, across multiple time zonesFull-TimeSenior
Salary112,800 - 141,000 USD per year
Apply NowOpens the employer's application page
Job Details
- Experience
- 5+ years of executive assistant experience in Tech or Finance, including at least 3 years supporting a C-suite executive, founder, or high-net-worth principal
- Required Skills
- Google Workspace
Requirements
- Have 5+ years of executive assistant experience in Tech or Finance, including at least 3 years supporting a C-suite executive, founder, or high-net-worth principal.
- Demonstrate advanced proficiency in Google Workspace and/or Microsoft 365.
- Have proven mastery of complex calendar management across time zones.
- Bring extensive experience booking domestic and international travel.
- Have strong expense management skills with tools such as Concur, Expensify, Navan, or Ramp.
- Demonstrate exceptional written and verbal communication skills.
- Handle highly confidential business and personal information with discretion.
- Hold a bachelor’s degree.
- Strong aptitude for AI, including tools such as Claude and ChatGPT, is preferred.
- Experience drafting external correspondence and executive talking points is preferred.
- Familiarity with travel between multiple residences is preferred.
Responsibilities
- Prioritize incoming requests, protect the executive’s focus and personal time, and resolve scheduling conflicts with minimal escalation.
- Coordinate IT/AV for meetings, calls, and events with senior internal and external stakeholders.
- Prepare daily and weekly briefings with agendas, attendee background, and materials.
- Plan and book domestic and international travel, and build detailed itineraries with confirmations, contacts, and contingency options.
- Coordinate logistics across multiple residences and offices, and monitor trips in real time to rebook when plans change.
- Reconcile corporate and personal card expenses, and prepare and submit expense reports with complete documentation and correct coding.
- Track invoices, vendor payments, memberships, and subscriptions; maintain travel and event budgets and flag anomalies.
- Manage the principal’s inbox, triage messages, draft replies and correspondence, and flag priorities.
- Represent the principal professionally as a first point of contact and coordinate with communications, PR, or social teams on announcements and appearances.
- Maintain accurate contact lists, gift records, and relationship notes.
View Full Description & ApplyYou'll be redirected to the employer's site
