Senior Administrative Assistant
New
Must be based in the United States for this positionFull-TimeSenior
SalaryAnnual base salary ranging from $98,000 to $137,000 USD
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Job Details
- Experience
- At least four years of proven experience in an administrative assistant, executive assistant, or comparable administrative support role.
- Required Skills
- Google WorkspaceSlack
Requirements
- At least four years of experience in an administrative assistant, executive assistant, or comparable administrative support role.
- Strong working knowledge of Google Workspace, Zoom, Slack, and other virtual office, communication, scheduling, and project management tools.
- Ability to manage complex calendars, coordinate multiple projects, maintain accurate documentation, and meet competing deadlines.
- Excellent written and verbal communication skills, including drafting polished professional correspondence.
- Familiarity with virtual collaboration platforms, digital document management systems, and remote-work best practices.
- Ability to work independently with minimal supervision and proactively resolve challenges.
- Ability to handle changing priorities and balance multiple responsibilities in a fast-moving environment.
- Strong problem-solving ability for logistical, technical, and administrative challenges.
- Discretion and sound judgment when handling sensitive information.
- Interest in adopting new technologies and using AI tools thoughtfully; familiarity with cybersecurity principles and information protection is a plus.
- Must be based in the United States and have a suitable home-working environment.
- Willingness to participate in occasional in-person meetings, team offsites, and company events.
Responsibilities
- Provide administrative and operational support to senior leaders and their teams.
- Manage executive calendars and coordinate virtual meetings across multiple time zones.
- Arrange business travel, including flights, accommodation, itineraries, and related logistics.
- Draft, edit, and coordinate internal and external communications on behalf of senior leaders.
- Organize and maintain digital files, records, and documentation.
- Prepare expense reports, process invoices through procurement systems, and support financial documentation.
- Plan and coordinate team offsites and in-person gatherings, including attendee logistics.
- Monitor communication channels and direct requests to the appropriate stakeholders.
- Support special projects and cross-functional initiatives, tracking deliverables and deadlines.
- Identify opportunities to use AI and digital tools to improve administrative efficiency.
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