Executive Sales Assistant

New

WeAssistDigital marketing

Location: Philippines, Early-morning start at approx. 6:00 AM or 7:00 AM MST (Arizona Time)Full-Time

SalaryFixed Rate $9,600 - $14,400/yr

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Job Details

Use AI tools such as ChatGPT, Claude, or Grok daily as part of the workflow.
Have a proven background in a fast-paced agency environment, preferably digital marketing, lead generation, or Meta ads.
Have strong written and verbal English skills for client and lead interactions.
Understand pipeline dynamics, sales psychology, follow-ups, lead urgency, and sales terminology.
Work independently and demonstrate strong follow-through and proactivity.
Have hands-on experience with GoHighLevel or a comparable CRM.
Familiarity with Meta Ads Manager and basic campaign reporting metrics is a plus.
Experience with Fathom or similar AI note-taking tools is a plus.
Familiarity with custom-coded funnels and web forms is a plus.
Experience supporting home services or roofing businesses, or co-founding a small agency, is a plus.
Be available for an early-morning start at approximately 6:00 AM or 7:00 AM MST (Arizona Time).
Have a professional setup, clean background, good camera and microphone, and strong Wi-Fi.

Review sales-call recordings and prepare call briefs, tailored recap emails, and customized proposals.
Use the agreement framework to prepare growth plans, deliverables, tiered pricing, e-signatures, payment links, and onboarding forms.
Research prospects and manage lead pipelines, contact tags, deal stages, call recaps, and next steps in GoHighLevel and internal tracking systems.
Follow up with inbound leads and unclosed prospects, re-engage inactive leads and past clients, and contact leads who dropped off before booking.
Organize the daily calendar, prepare a morning briefing, confirm appointments, send reminders, and make brief pre-call confirmation calls.
Screen booked appointments, contact leads who did not finish booking, and coordinate bookings from industry events and networking functions.
Review AI-generated onboarding forms, use AI to produce proposals and summaries, and help test, refine, and document workflows into SOPs.
Support client communications, track communication cadences, coordinate onboarding hand-offs, and assist with Slack communication.
Organize internal meetings and coordinate between the founder, fulfillment team, and external partners.
Coordinate content filming and creative shoots, route footage to the video editor, and help develop a VA staffing service.

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