Accounts Payable & Receivable Specialist
New
O
OptiNizersFreight and logistics
Source API remote eligibility restrictions: PhilippinesContractMiddle
Salary not disclosed
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Job Details
- Languages
- Good written English communication skills.
- Experience
- At least 3 years of combined accounts payable and accounts receivable experience.
- Required Skills
- Microsoft ExcelGoogle Sheets
Requirements
- At least 3 years of combined accounts payable and accounts receivable experience.
- Hands-on experience using QuickBooks Online for invoicing and accounts receivable.
- Experience with Bill.com for supplier bill entry and approval workflows.
- Strong Excel skills, including lookups, pivot tables, and financial reporting.
- Experience preparing invoices, reconciling transactions, and tracking outstanding balances.
- Good written English communication skills.
- Strong attention to detail and ability to meet recurring deadlines.
- Ability to follow documented procedures and escalate unclear charges, discrepancies, or approval questions rather than making assumptions.
- Ability to work independently and stay organized and dependable.
- Freight forwarding, logistics, third-party logistics (3PL), or transportation billing experience is preferred.
- Familiarity with shipment documentation, proof of delivery (POD), accessorial charges, lane pricing, and warehouse markups is preferred.
- Experience with Airtable and Google Sheets is preferred.
Responsibilities
- Prepare and issue customer invoices in QuickBooks Online using approved billing amounts and shipment details.
- Verify customer information, shipment references, charges, and supporting documents before invoicing.
- Track incoming payments, monitor overdue balances, and flag discrepancies.
- Prepare weekly accounts receivable and bank deposit summaries.
- Collect and review supplier invoices and supporting documents.
- Enter supplier bills into Bill.com, check for duplicates, and verify amounts and due dates.
- Route bills for approval and follow established payment procedures.
- Prepare shipment-level profit and loss reports using Excel and prepare monthly accounts payable and receivable reports.
- Reconcile invoices, shipment costs, pricing, and supporting documentation before submitting billing packages.
- Maintain organized financial records across QuickBooks Online, Bill.com, Excel, Google Sheets, and Airtable.
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