Virtual Medical Executive Assistant

Philippines, Monday – Friday, 9:00 AM – 5:00 PM EST (Eastern Standard Time)Full-Time

Salary not disclosed

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Job Details

Languages: Flawless, polished, and warm written and verbal English communication skills.
Required Skills: Google Workspace

Have a proven background supporting executive leadership, practice founders, or medical directors in an Executive Assistant, Personal Assistant, or Operations Coordinator capacity.
Have experience working within a U.S. healthcare environment.
Have hands-on familiarity navigating EMR systems; Elation EMR and/or Dakota Health experience is a major advantage.
Demonstrate high accuracy and meticulous attention to detail for auditing and manually migrating patient charts and clinical files.
Be able to anticipate executive needs, manage multiple priorities independently, and execute projects without constant supervision.
Have fluent, polished written and verbal English communication skills.
Adhere strictly to HIPAA regulations and maintain confidentiality when handling protected health information and executive personal data.
Have a dedicated, quiet, HIPAA-compliant home office with a high-performance PC or Mac, high-speed primary internet, backup power and internet, and a noise-canceling headset.
Functional Medicine, naturopathic, or integrative health practice experience is preferred.
Experience with VoIP telephony management and EMR platform transitions is preferred.

Manage the practice leader’s calendar, optimize daily schedules, prioritize inbox communications, coordinate meetings, and track administrative action items through completion.
Audit and manually migrate patient records, charts, and administrative data from Elation EMR to Dakota Health.
Coordinate communication across practice staff, monitor delegated tasks, and manage team logistics during the EMR transition.
Oversee projects delegated to virtual assistants and clinic staff, checking deadlines and quality standards.
Research and coordinate vendors, procurement requests, travel arrangements, and personal and professional logistics.
Prepare spreadsheets, presentation materials, meeting summaries, and standardized operating procedures.
Use Dakota Health’s integrated VoIP system to manage practice communication rules, routing, and vendor connections.

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