Events & Marketing Coordinator - B2B
New
A
AvettaB2B marketing
US - Remote. Those outside of commutable distance may be considered on a remote basis.Full-TimeMiddle
Salary70,000 - 77,000 USD per year
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Job Details
- Experience
- 3+ years of experience in event coordination, field marketing, or tradeshow management
- Required Skills
- Asana
Requirements
- Have 3+ years of experience in event coordination, field marketing, or tradeshow management; B2B experience is preferred.
- Demonstrate experience coordinating tradeshow logistics, exhibitor requirements, vendors, service orders, shipping, and event deadlines.
- Be proficient with project management and event platforms such as Wrike, Cvent, Asana, or comparable tools.
- Have a strong working knowledge of common office and collaboration software.
- Be comfortable using AI-enabled tools, evaluating outputs critically, and protecting confidential information.
- Be able to manage multiple events and shifting priorities in a deadline-driven environment.
- Have strong organizational skills, attention to detail, follow-through, and accountability.
- Communicate clearly in writing and verbally with internal stakeholders and external partners.
- Be willing to travel approximately 30% as needed.
- A bachelor’s degree in Marketing, Communications, Event Management, or a related field is preferred.
Responsibilities
- Coordinate assigned tradeshows and conferences from initial planning and registration through onsite execution and post-event closeout.
- Manage registration deadlines, exhibitor portals, show requirements, service orders, badges, forms, and event deliverables.
- Coordinate booth freight, shipping, storage, material handling, installation, dismantling, and return shipments.
- Order and confirm booth and venue services, and verify details against approved plans and budgets.
- Maintain inventories and movement records for booth properties, signage, collateral, swag, and other branded assets.
- Build and maintain event timelines, checklists, production schedules, staffing plans, and run-of-show documents.
- Coordinate with show organizers, venues, contractors, shipping providers, vendors, and internal marketing partners.
- Support lead-capture readiness, post-event handoffs, reconciliation, closeout, and documentation.
- Use approved AI-enabled tools and digital platforms to support administrative work and improve event workflows, verifying outputs before use.
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