Marketing & Events Coordinator
New
J
JobgetherEducation events
Based in the United StatesFull-TimeMiddle
Salary not disclosed
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Job Details
- Experience
- Approximately one to three years of experience in event coordination, marketing operations, project coordination, or a related field.
- Required Skills
- Project ManagementProject CoordinationAsana
Requirements
- Approximately one to three years of experience in event coordination, marketing operations, project coordination, or a related field; relevant internships and equivalent hands-on experience are welcome.
- Demonstrated active coordination and execution of events such as conferences, trade shows, webinars, school events, or partner experiences.
- Ability to manage timelines, registrations, schedules, vendors, stakeholders, supplies, and last-minute changes.
- Strong written and verbal communication skills for coordinating with internal teams, external partners, and service providers.
- Planning, time management, follow-through, attention to detail, and accurate documentation skills.
- Ability to anticipate missing details and risks, manage competing priorities, work independently, and adapt to changing requirements.
- Comfort with project management and collaboration tools and ability to learn new platforms quickly.
- Familiarity with ClickUp, Asana, Monday.com, event registration systems, webinar tools, and lead-capture platforms is helpful.
- Willingness and ability to travel domestically approximately 15–20% of the time, including occasional visits to Washington, D.C.
- A bachelor’s degree in a related discipline is beneficial but not required.
- Experience in education, educational technology, professional associations, nonprofit organizations, hospitality, or corporate events is an advantage but not mandatory.
Responsibilities
- Coordinate event schedules, registrations, vendors, conference booths, travel, shipping, materials, run-of-show documents, and post-event follow-ups.
- Serve as the operational point of contact for assigned conferences and in-person events, coordinating stakeholders and vendors and providing on-site support when required.
- Support delivery of approximately three large B2B conferences annually, five to seven school or partner visits, and recurring virtual events.
- Create and maintain event playbooks, checklists, timelines, and coordination procedures; identify missing information, dependencies, and risks.
- Track event supplies, branded materials, inventory, vendor orders, expenses, invoices, and shipments.
- Use ClickUp or similar project management platforms to organize tasks, monitor deadlines, clarify ownership, and maintain project visibility.
- Assist with light editing, quality checks, and other defined marketing tasks.
- Keep stakeholders informed, manage changing priorities, resolve logistical issues, and support lead handoffs and post-event coordination.
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