Virtual Operations Coordinator, Executive Assistant & Social Media Manager
New
D
D2BProperty maintenance
Workable workplace: remote; Workable locations: Metro Manila, Philippines, Monday to Friday, 9:00 AM – 5:00 PM Australian business hoursFull-Time
Salary not disclosed
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Job Details
- Languages
- Excellent written and spoken English
- Required Skills
- Canva
Requirements
- Have proven experience in operations coordination, administration, executive assistance, or a similar support role.
- Have hands-on experience with Tradify; this is strongly preferred.
- Bring experience in maintenance coordination, property management, trades, construction, or a related industry; this is an advantage.
- Be proficient in Microsoft Outlook and Microsoft 365.
- Have experience supporting business owners or company directors.
- Have excellent written and spoken English and confidence communicating professionally with Australian stakeholders.
- Have strong organisational skills and the ability to manage multiple priorities independently.
- Have experience managing business social media accounts, including content scheduling and engagement.
- Be proficient in Canva and video-editing tools.
- Be able to work full-time during Australian business hours, Monday to Friday, 9:00 AM–5:00 PM.
- Have reliable internet, a suitable home-office environment, and your own computer and work equipment.
Responsibilities
- Monitor the business inbox, prioritise enquiries, and follow up outstanding requests.
- Create, update, and track maintenance jobs in Tradify.
- Maintain property records, job details, tenant information, and supporting documentation.
- Coordinate tenant access, appointments, site visits, and maintenance schedules.
- Liaise with property managers, tenants, and approved subcontractors.
- Prepare service reports, track job completion documents, and escalate urgent matters to the directors.
- Manage calendars, appointments, meetings, reminders, business documents, and digital files for company directors.
- Maintain task trackers, prepare daily operational summaries, and follow up action items.
- Handle business calls and enquiries, provide authorised updates, and follow up quotations, approvals, and correspondence.
- Manage Instagram, Facebook, and LinkedIn accounts by adapting content, creating graphics and short-form videos, writing captions, scheduling posts, monitoring enquiries, and preparing performance reports.
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