Executive Assistant
New
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LevelUpBusiness services
Workplace type: Remote; Listing location: Manila, US Central Time, 8:00 AM–5:00 PM (Philippine Time: 9:00 PM–6:00 AM)Full-TimeExecutive
Salary80,000 - 90,000 PHP per month
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Job Details
- Languages
- Excellent written English
- Experience
- At least 4 years of experience directly supporting a founder, business owner, or senior executive
- Required Skills
- Microsoft OfficeGoogle WorkspaceAsanaNotion
Requirements
- At least 4 years of experience directly supporting a founder, business owner, or senior executive.
- Experience taking full ownership of an executive’s calendar and tracking a wide range of tasks.
- A proven ability to drive work to completion when outcomes depend on other people.
- Confidence to politely push back on senior leadership about time, deadlines, or pending items.
- Excellent written English for clear, concise, accurate communication.
- Sound judgment managing calendars across US time zones, protecting focus time, spotting overloads, and knowing when to act independently.
- Strong proficiency in Google Workspace and working knowledge of Microsoft Office.
- Hands-on experience configuring and managing task or project tools such as Monday.com, ClickUp, Asana, Notion, or Trello.
- Ability to turn raw content into finished, professional presentation decks.
- Experience using AI tools and reviewing and verifying outputs before distribution.
- Availability during the client’s US business hours, with reliable internet and a backup plan for outages.
Responsibilities
- Update proposals, verify numbers and terms, and manage approvals.
- Book 20+ meetings per week and build a sustainable schedule with breaks, meals, and focus time.
- Resolve calendar conflicts by proposing alternatives or checking priorities.
- Maintain an overview of projects, proposals, client deliverables, hiring, and invoices, and provide daily morning briefs.
- Generate and send invoices, track payments, and follow up on overdue accounts.
- Screen CVs, schedule interviews, and prepare hiring next steps.
- Coordinate training sessions and retreats, including agendas, materials, logistics, and attendee communications.
- Turn the founder’s raw content into polished presentation decks.
- Evaluate, recommend, and set up task management and scheduling tools.
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