Executive Assistant to the CEO
New
J
JobgetherHospitality and travel
Candidates must reside in North or South America, support the CEO across Pacific and Eastern Time working hoursFull-TimeMiddle
Salary40,000 - 80,000 USD per year
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Job Details
- Languages
- English communication skills
- Experience
- At least 5 years of experience providing administrative or executive support to senior leaders or C-level executives.
- Required Skills
- Time ManagementStakeholder managementEnglish communication
Requirements
- Bachelor’s degree required.
- At least 5 years of administrative or executive support experience with senior leaders or C-level executives.
- Excellent written and verbal English communication skills, including drafting professional correspondence and preparing presentations.
- Strong planning, prioritization, and time-management skills to coordinate complex schedules and manage multiple projects.
- Ability to build and maintain relationships with executives, investors, board members, employees, and external partners.
- Ability to handle confidential information and sensitive matters with sound judgment and professionalism.
- Strong initiative and resourcefulness, with the ability to anticipate needs and implement solutions independently.
- Ability to manage a high volume of tasks with minimal supervision and adapt to a changing environment.
- Meticulous attention to detail in scheduling, travel arrangements, documentation, and follow-up.
- Willingness to work outside traditional office hours when necessary to accommodate executive priorities, meetings, and travel schedules.
- Must reside in North or South America and support the CEO across Pacific and Eastern Time working hours.
- Ability to work independently in a remote environment while maintaining clear communication, responsiveness, and strong organizational practices.
Responsibilities
- Manage the CEO’s daily schedule, coordinate meetings, resolve scheduling conflicts, and align priorities.
- Organize leadership meetings, team gatherings, executive offsites, and other events.
- Arrange domestic and international travel, including transportation, accommodations, schedules, and supporting documentation.
- Prepare agendas, background materials, presentations, and briefing documents for the CEO.
- Attend meetings when required, capture notes, distribute information, communicate action items, and follow up with stakeholders.
- Act as a liaison between the CEO and internal teams, executives, investors, board members, consultants, and other external contacts.
- Anticipate the CEO’s needs, identify potential challenges, recommend solutions, and resolve issues proactively.
- Handle sensitive documents, communications, meetings, and business information with discretion.
- Coordinate personal appointments, selected errands, and other administrative tasks.
- Manage additional projects and responsibilities as priorities change.
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