Operations & Marketing Project Coordinator
New
P
PairedHome fragrance
Location: Colombia, Across time zonesContractMiddle
Salary not disclosed
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Job Details
- Languages
- Strong English communication skills
- Experience
- 3+ years managing multiple concurrent projects across teams
- Required Skills
- Project ManagementArtificial IntelligenceMicrosoft ExcelGoogle SheetsNotionCRM
Requirements
- Have 3+ years managing multiple concurrent projects across teams.
- Bring operations experience in e-commerce, consumer brands, wholesale, or supply chain.
- Have direct marketing experience, ideally owning or running a marketing calendar across channels.
- Use AI in your work and be able to demonstrate how you work with it.
- Have hands-on Notion experience building databases and views others rely on.
- Have experience using a CRM and keeping it clean and current; examples include Folk, HubSpot, Salesforce, or Klaviyo.
- Demonstrate strong organization and follow-through with suppliers, vendors, and teammates.
- Surface problems early and include a recommendation.
- Have strong written communication skills and strong English communication skills.
- Have strong Excel and Google Sheets skills and be comfortable with Word, PowerPoint, and Google's suite of tools.
- Wholesale or B2B operations experience, including basic customer service, is a nice to have.
- Familiarity with Shopify, Cin7, Klaviyo, or Figma is a nice to have.
- Experience with product development or packaging timelines is a nice to have.
Responsibilities
- Process wholesale orders, charge payments, create shipments and inbounds, and handle related customer service.
- Create 3PL orders for suppliers, samples, and other needs.
- Write SOPs for wholesale operations as the function develops.
- Follow up with suppliers, compare costs, track timelines, and maintain project boards for new products and packaging.
- Monitor production status and timelines, and flag slippage early.
- Support inventory operations and learn production fundamentals from the team.
- Own a single marketing calendar across website, paid creative, email and SMS, creator and UGC, promotions, and product launches.
- Break marketing plans into owned tasks with dates, confirm ownership, and work backward from launch dates.
- Identify schedule conflicts, duplicate briefs, and approval blockers.
- Publish weekly updates on shipped work, delays, and upcoming risks.
- Maintain Notion structures, templates, and status hygiene, and use AI to develop systems, SOPs, briefs, reporting, and tracking.
- Keep creator and partnership records, contracts, and payments accurate in coordination with finance and the partnerships team.
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