Executive Assistant to CEO - AU Business Support
O
OutsourcedInExecutive support
PH-Based; Source API remote eligibility restrictions: Philippines, AU HoursFull-TimeExecutive
Salary not disclosed
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Job Details
- Languages
- Near-perfect written and spoken English
- Experience
- 5–10 years of experience supporting Western executives, ideally from Australia, the US, or the UK
- Required Skills
- SalesforceMicrosoft ExcelMicrosoft OfficeHubSpotGoogle Workspace
Requirements
- Have 5–10 years of experience supporting Western executives; experience supporting executives from Australia, the US, or the UK is preferred.
- Have near-perfect written and spoken English.
- Demonstrate strong phone presence, communication, and professionalism.
- Work independently and make decisions confidently.
- Be highly organised with excellent attention to detail.
- Be fast, responsive, and execution-focused.
- Have experience in fast-paced or high-performance environments.
- Have essential experience with Microsoft Office, including Outlook, Excel, and Word.
- Have experience with Google Workspace.
- Be familiar with CRM systems such as HubSpot or Salesforce.
- Be familiar with VoIP and communication tools such as Zoom or Microsoft Teams.
Responsibilities
- Manage the CEO’s inbox, including drafting, responding to, and prioritising emails.
- Handle inbound and outbound calls with clients, stakeholders, and internal teams.
- Manage the CEO’s calendar, meetings, appointments, and daily priorities.
- Coordinate meeting agendas, action items, and follow-ups.
- Prepare reports, summaries, presentations, and executive-level documents.
- Track tasks across multiple priorities and ensure deadlines are met.
- Protect the CEO’s time and remove inefficiencies.
- Maintain confidentiality across CEO-related matters.
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