Executive Assistant
W
WallStreetQuantsExecutive operations
Argentina. Peru. Ecuador. Colombia, Availability for a consistent four-hour daily block, Monday through Friday, overlapping with US Eastern Time.Part-TimeExecutive
Salary850 - 1,000 USD per month
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Job Details
- Languages
- Excellent written and spoken English.
- Experience
- At least three years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar operator.
- Required Skills
- Google WorkspaceSlackAsana
Requirements
- Have at least three years of experience as an Executive Assistant, Personal Assistant, Administrative Assistant, Project Coordinator, or similar operator.
- Bring excellent written and spoken English.
- Demonstrate exceptional organization and attention to detail.
- Use strong judgment and operate effectively with incomplete information.
- Show proactive problem-solving, ownership, and follow-through.
- Communicate complicated information clearly and concisely.
- Maintain integrity, professionalism, discretion, and confidentiality.
- Be proficient with Google Workspace, Slack, Zoom, and project-management platforms such as Monday.com, Asana, ClickUp, or Trello.
- Be comfortable learning automation tools, AI platforms, and unfamiliar technology.
- Have a reliable computer, high-speed internet, a quiet working environment, and backup internet access.
- Be available for a consistent four-hour daily block, Monday through Friday, overlapping with US Eastern Time, and fully responsive during scheduled hours.
- Complete a paid practical exercise and provide verifiable professional references.
Responsibilities
- Attend selected meetings and produce concise notes organized by decisions, action items, owners, and deadlines.
- Execute action items, assign remaining tasks to appropriate team members, and track them through completion.
- Manage the CEO’s inbox, draft communications, surface priorities, and maintain an organized follow-up system.
- Produce a concise daily digest of important updates, decisions needed, deadlines, and unresolved issues.
- Manage the CEO’s calendar, appointments, reminders, and scheduling conflicts.
- Research vendors, talent, partners, services, purchases, healthcare providers, and business or personal decisions; compare options and present recommendations.
- Coordinate domestic and international travel, including flights, accommodations, transportation, reservations, itineraries, and supporting documentation.
- Coordinate with vendors, obtain estimates, monitor deliverables, and follow up on late or incomplete work.
- Track financial deadlines, receipts, payments, and administrative documentation, and coordinate personal appointments.
- Convert voice notes, emails, conversations, and ideas into organized tasks; document procedures and identify opportunities for automation, delegation, and process improvement.
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