Medical Affairs Operations Associate
D
Disc MedicineBiopharmaceutical
Location: Massachusetts - HybridFull-TimeMiddle
Salary96,000 - 118,000 USD per year
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Job Details
- Experience
- At least 3 years in an operations or project management capacity
- Required Skills
- Project ManagementCRM
Requirements
- Bachelor’s degree in life sciences, healthcare, business, or a related field.
- Experience in Medical Affairs, clinical research, or pharmaceutical operations.
- At least 3 years of experience in an operations or project management capacity.
- Ability to support cross-functional teams and manage multiple complex projects in a fast-paced environment.
- Strong organizational, communication, and interpersonal skills.
- Ability to work collaboratively in a cross-functional team environment.
- Willingness to travel approximately 20% of the time to conferences and Disc’s offices.
Responsibilities
- Plan and coordinate Medical Affairs meetings and events, including Advisory Boards, KOL/HCP outreach, conference scheduling, and internal meetings.
- Coordinate calendars, invitations, logistics, and content preparation, including pre-conference decks and Q&A documents.
- Prepare, submit, track, and complete Needs Assessment Forms and related compliance approvals.
- Prepare and track Medical Affairs contracts and purchase orders, and liaise with vendors on communications and status updates.
- Coordinate Medical Review Committee and Medical Legal Review activities, including submissions, reviewers, comments, and approvals.
- Track spending against budget, manage accruals, and support annual budget planning.
- Coordinate Medical Affairs systems access, onboarding, training, and administrative needs.
- Administer the Medical Affairs Funding & Giving platform, including request routing, tracking, documentation, and maintenance.
- Support vendor sourcing, proposal review, bid defense scheduling, and vendor onboarding.
- Support field medical teams, conferences, scientific communications, publications, dashboards, project milestones, and KPI tracking.
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