Executive Assistant
H
HireHawkInvestment management
El Salvador, Full-time availability during U.S. Eastern Time hoursFull-TimeExecutive
Salary not disclosed
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Job Details
- Experience
- At least three years supporting senior executives, partners, or principals.
- Required Skills
- HubSpotGoogle WorkspaceCRM
Requirements
- Have at least three years of experience supporting senior executives, partners, or principals.
- Experience in investment management, private equity, venture capital, a family office, or financial services is strongly preferred.
- Demonstrate strong calendar management and prioritization skills.
- Manage competing demands and deliver accurate work under time pressure.
- Bring excellent written and verbal communication skills and a positive, personable approach.
- Be able to anticipate needs and act independently.
- Demonstrate integrity, professionalism, and diplomacy when handling confidential information and sensitive relationships.
- Have advanced proficiency with Gmail, Google Calendar, and Google Workspace.
- Have strong working knowledge of Zoom and CRM platforms; HubSpot experience is a plus.
- Maintain a professional remote working environment and full-time availability during U.S. Eastern Time hours.
Responsibilities
- Own the Founder’s calendar and coordinate investor, portfolio, and deal-related meetings across multiple time zones.
- Anticipate scheduling conflicts, prioritize competing demands, and adapt as schedules change.
- Manage the Founder’s inbox, triage correspondence, and flag time-sensitive and deal-critical matters.
- Ensure timely follow-up across key relationships and active investment opportunities.
- Arrange domestic and international travel, prepare detailed itineraries, and manage trip logistics.
- Adjust travel plans quickly when circumstances change.
- Compile materials, background information, and relationship context to prepare the Founder for meetings.
- Maintain organized, current, and reliable CRM records, relationship histories, and investment pipeline activity.
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