Senior Bookkeeper - Private Aviation
New
P
PavagoPrivate aviation
Argentina. Mexico. Costa Rica. Brazil. Honduras, 9:00 a.m. – 5:00 p.m. Eastern Time (ET), Monday–Friday; occasional evenings, weekends and holidays for time-sensitive aviation-related mattersFull-TimeSenior
Salary not disclosed
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Job Details
- Languages
- Fluent English
- Experience
- 3+ years of professional experience in bookkeeping, accounting operations, or financial analysis.
- Required Skills
- Microsoft ExcelBookkeepingHubSpotGoogle Sheets
Requirements
- Have 3+ years of professional experience in bookkeeping, accounting operations, or financial analysis.
- Have direct professional experience in private aviation, aircraft charter, aviation operations, luxury travel, or a closely related industry.
- Have strong hands-on Xero experience, including bank feeds, bank rules, reconciliations, expense coding, bills, invoices, payments, and chart-of-accounts management.
- Have experience using Xero tracking categories and financial reports, including Profit & Loss, Balance Sheet, Aged Payables, and Aged Receivables.
- Have proven experience reconciling 10+ accounts monthly and quarterly.
- Have advanced proficiency in Microsoft Excel and Google Sheets, including XLOOKUP, VLOOKUP, INDEX/MATCH, SUMIFS, pivot tables, data validation, and conditional formatting.
- Have experience with international payments and foreign currency transactions.
- Have experience tracking expenses, payments, margins, and financial performance, and aligning operational and financial records across CRM or booking systems.
- Be fluent in English, with strong written and verbal communication skills.
- Demonstrate attention to detail and sound judgment when handling confidential financial information.
- Be able to work independently, manage multiple priorities, and provide responsive support for time-sensitive issues outside normal business hours.
- Have reliable high-speed internet and a dedicated, secure workspace.
Responsibilities
- Reconcile 10+ bank, credit card, HubSpot, and accounting accounts monthly and quarterly using Xero.
- Review and categorize transactions, maintain chart-of-accounts and expense-coding practices, and investigate discrepancies.
- Track vendor and customer balances, invoices, payment status, and supporting documentation.
- Manage domestic and international payments to aircraft operators, vendors, and service providers, including foreign currency transactions.
- Keep HubSpot booking and deal records aligned with Xero, updating deal stages and matching bookings to revenue and payments.
- Track gross and net margins by trip or flight and monitor related operational expenses.
- Prepare expense reports, vendor variance reports, consolidated financial reporting, and management reports.
- Build Excel and Google Sheets templates, dashboards, and reporting tools, and improve workflows through automation.
- Maintain organized accounting records, supporting documents, and shared folders.
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